Procure to Pay Specialist

PPS Procure to Pay Specialist certification is designed for those individuals who are their department's accounts payable representative, the backup accounts payable representative or those who have significant responsibilities within their department involving the procurement and payment for goods and services and who are interested in advancing their professional growth and development. Comprehensive training will teach specific skills and techniques, improve job performance, minimize mistakes, bolster compliance measures, and provide a credential recognized and respected within the Duke community.

Certified employees will exit the program with enhanced skills as outlined in detail in the Outcomes Outlines. Managers throughout Duke are encouraged to use their employee-participants in value-added roles by:

  • Delegating additional work and responsibilities to the participant
  • Supporting employee growth and development from certification
  • Seeking new hires who have completed certification

Program Requirements

To achieve a Procure to Pay Specialist certification, participants should allow 4-6 months to complete all course curriculums. The Procure to Pay Specialist curriculum requires sequencing of courses and corresponding quizzes in 3 groups and is comprised for online and classroom training. Courses vary between Duke University/School of Medicine/School of Nursing (Company 0010) and Duke University Health System (Company 0020 or higher). The required courses/skills and groupings are as follows:

If I am a Duke University/School of Medicine/School of Nursing employee: 

Prerequisites

  • Introduction to SAP (online)

Group A: (must completed before moving to Group B)

  • Introduction to Duke Accounting and Business Practices for Duke University and School of Medicine (classroom)  
  • Introduction to Duke General Ledger Accounts – Procure to Pay Specialist (online)

Group B:  (must complete before moving to Group C)

  • So You Need to Make a Purchase – Procuring Goods and Services at Duke (classroom)
  • Purchase Orders at Duke (classroom)
  • I Need a Check! – Accounts Payable Check Requests (classroom)

Group C:

  • Why Didn’t It Pay – Investigating and Resolving Unpaid Invoices (classroom)
  • Employee Vs. Independent Contractor: Correctly Identifying and Issuing Payments to Independent Contractors (classroom)
  • Buy@Duke (must have either online or classroom training – familiarity with the system)
  • Goods Receipt Buy@Duke Users (classroom)
  • Issuing Payments to Foreign Nationals and Companies  (classroom)
  • Paying the Bills – How to Effectively Manage Invoices (classroom)

If I am a Duke University Health System employee:

Prerequisites

  • Introduction to SAP (online)

Group A: (must completed before moving to Group B)

  • Introduction to Duke Accounting and Business Practices for DUHS (classroom)  
  • Introduction to Duke General Ledger Accounts – Procure to Pay Specialist (online)

Group B:  (must complete before moving to Group C)

  • So You Need to Make a Purchase – Procuring Goods and Services at Duke (classroom)
  • Purchase Orders at Duke (classroom)
  • I Need a Check! – Accounts Payable Check Requests (classroom)

Group C:

  • Health System Purchasing:  Setting Default Values  (online)
  • Health System Purchasing: Personal Value List (online)
  • Health System Purchasing: Requisitions Using the Material Master – ME53N (online)
  • Health System Purchasing:  Requisitions Using Text Orders – ME51N (online)
  • Health System Purchasing: Change a Requisition – ME52N (online)

Group D:

  • Why Didn’t It Pay – Investigating and Resolving Unpaid Invoices (classroom)
  • Employee Vs. Independent Contractor: Correctly Identifying and Issuing Payments to Independent Contractors (classroom)
  • Goods Receipt – SAP  (classroom)
  • Issuing Payments to Foreign Nationals and Companies  (classroom)
  • Paying the Bills – How to Effectively Manage Invoices (classroom)