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Checklist for Payment to Foreign Vendors (Entities and Individuals)

As required by U.S. tax law and IRS regulations, Duke University and Duke University Health System have an obligation to determine if any payments made to a foreign vendor require tax reporting or withholding. Generally, a foreign vendor is subject to U.S. tax on its U.S. sourced income. Completing this questionnaire will help to determine whether payments made to this vendor constitute U.S. sourced income, and are therefore subject to U.S. tax withholding and reporting.    (Last Modified: 12/20/16)

General Contractor – Sales Tax Paid Details Form

Please see the Tax Topics, Sales Tax Reimbursement on Construction Materials webpage for more information regarding when to use this form.    (Last Modified: 01/13/15)
Available Format(s):  XLS
Instructions: PDF

Purchaser – Sales Tax Paid Details Form

Please see the Tax Topics, Sales Tax Reimbursement on Construction Materials webpage for more information regarding when to use this form.    (Last Modified: 01/13/15)
Available Format(s):  XLS
Instructions: PDF

W-9 for Duke University

IRS Form W-9, Request For Taxpayer Identification and Certification is used by payers to properly report tax information from miscellaneous payments made to either, Duke University (for grants, contracts, interest, etc.) or Duke University Health System (for medical services, interest, etc.). Donors may also request a Taxpayer Identification Number to enable them to claim tax deductions for gifts or donations.    (Last Modified: 02/14/08)
Available Format(s):  PDF *
For more information, please see...

W-2, Tax Document Request Form for Employees

An employee is required to complete a Tax Document Request Form to request a replacement of a lost or misplaced W-2 form prior to 2011. All active employees can access 2011-2015 online. Former employees can access this form on this webpage.    (Last Modified: 01/18/17)
Available Format(s):  XLS

IRS Tax Exemption Letters - 501(c)(3)

IRS Tax Exemption Letters - 501(c)(3) for Duke University and Duke University Health System, Inc.
Available Format(s):  Webpage

Sample IRS W-2, Wage and Tax Statement

The IRS Form W-2 is used by employers to tabulate payments for services performed by employees. The IRS Form W-2 must be provided to the employee by the employer by the last day of January for activity in the prior calendar year. This form is provided for informational purposes only.
Available Format(s):  PDF ~
Instructions: PDF

W-4, Employee's Withholding Allowance Certificate

The W-4 form is used by employers as documentation of the correct amount of federal taxes to withhold from an employee's pay.    (Last Modified: 2009)
Available Format(s):  PDF ~

NC-4, Employee's Withholding Allowance Certificate

The NC-4 form is used by employers as documentation of the correct amount of state taxes to withhold from an employee's pay. Read the instructions prior to completing the form. Be aware that an "exempt" status expires on December 31 of each year. The employee must submit a new NC-4 to reclaim an "exempt" status.    (Last Modified: 2013)
Available Format(s):  PDF ~
Instructions: PDF

W-8BEN, Certificate of Foreign Status of Beneficial Owner
for United States Tax Withholding

Form W-8BEN is to be used by foreign persons who are beneficial owners of an amount subject to U.S. withholding.    (Last Modified: 02/06)
Available Format(s):  PDF ~
For more information, please see...

W-8ECI, Certificate of Foreign Person's Claim That Income...

Form W-8ECI is to be used by foreign persons who are claiming U.S. sourced income is effectively connected with the conduct of a trade or business within the U.S.    (Last Modified: 02/06)
Available Format(s):  PDF ~

W-8EXP, Certificate of Foreign...US Tax Witholding

Form W-8EXP is to be used by foreign governments, international organizations, foreign central banks of issue, foreign tax-exempt organizations, foreign private foundations, and governments of U.S. possessions.    (Last Modified: 02/06)
Available Format(s):  PDF ~

W-8IMY, Certificate of Foreign...US Tax Witholding

Form W-8IMY is to be used by foreign intermediary, foreign flow-through entity, or certain U.S. branches.    (Last Modified: 02/06)
Available Format(s):  PDF ~

W-9 for Duke University Health System, Inc.

IRS Form W-9, Request For Taxpayer Identification and Certification is used by payers to properly report tax information from miscellaneous payments made to either, Duke University (for grants, contracts, interest, etc.) or Duke University Health System (for medical services, interest, etc.). Donors may also request a Taxpayer Identification Number to enable them to claim tax deductions for gifts or donations.    (Last Modified: 02/14/08)
Available Format(s):  PDF *
For more information, please see...

W-9 for Duke University Hospital

IRS Form W-9, Request For Taxpayer Identification and Certification is used by payers to properly report tax information from miscellaneous payments made to either, Duke University (for grants, contracts, interest, etc.) or Duke University Health System (for medical services, interest, etc.). Donors may also request a Taxpayer Identification Number to enable them to claim tax deductions for gifts or donations.    (Last Modified: 10/02/12)
Available Format(s):  PDF *
For more information, please see...

W-9 for Duke Regional Hospital (formerly Durham Regional Hospital)

IRS Form W-9, Request For Taxpayer Identification and Certification is used by payers to properly report tax information from miscellaneous payments made to either, Duke University (for grants, contracts, interest, etc.) or Duke University Health System (for medical services, interest, etc.). Donors may also request a Taxpayer Identification Number to enable them to claim tax deductions for gifts or donations.    (Last Modified: 06/22/13)
Available Format(s):  PDF *
For more information, please see...

W-9 for Duke Raleigh Hospital

IRS Form W-9, Request For Taxpayer Identification and Certification is used by payers to properly report tax information from miscellaneous payments made to either, Duke University (for grants, contracts, interest, etc.) or Duke University Health System (for medical services, interest, etc.). Donors may also request a Taxpayer Identification Number to enable them to claim tax deductions for gifts or donations.    (Last Modified: 02/14/08)
Available Format(s):  PDF *
For more information, please see...

W-9 for Duke University Affiliated Physicians (DUAP)

IRS Form W-9, Request For Taxpayer Identification and Certification is used by payers to properly report tax information from miscellaneous payments made to either, Duke University (for grants, contracts, interest, etc.) or Duke University Health System (for medical services, interest, etc.). Donors may also request a Taxpayer Identification Number to enable them to claim tax deductions for gifts or donations.    (Last Modified: 02/14/08)
Available Format(s):  PDF *
For more information, please see...

W-9 for Duke Hospice

IRS Form W-9, Request For Taxpayer Identification and Certification is used by payers to properly report tax information from miscellaneous payments made to either, Duke University (for grants, contracts, interest, etc.) or Duke University Health System (for medical services, interest, etc.). Donors may also request a Taxpayer Identification Number to enable them to claim tax deductions for gifts or donations.    (Last Modified: 02/14/08)
Available Format(s):  PDF *
For more information, please see...

W-9 for Duke Home Health

IRS Form W-9, Request For Taxpayer Identification and Certification is used by payers to properly report tax information from miscellaneous payments made to either, Duke University (for grants, contracts, interest, etc.) or Duke University Health System (for medical services, interest, etc.). Donors may also request a Taxpayer Identification Number to enable them to claim tax deductions for gifts or donations.    (Last Modified: 02/14/08)
Available Format(s):  PDF *
For more information, please see...

W-9 for Duke Home Infusion

IRS Form W-9, Request For Taxpayer Identification and Certification is used by payers to properly report tax information from miscellaneous payments made to either, Duke University (for grants, contracts, interest, etc.) or Duke University Health System (for medical services, interest, etc.). Donors may also request a Taxpayer Identification Number to enable them to claim tax deductions for gifts or donations.    (Last Modified: 02/14/08)
Available Format(s):  PDF *
For more information, please see...

W-9 for Duke Integrative Medicine

IRS Form W-9, Request For Taxpayer Identification and Certification is used by payers to properly report tax information from miscellaneous payments made to either, Duke University (for grants, contracts, interest, etc.) or Duke University Health System (for medical services, interest, etc.). Donors may also request a Taxpayer Identification Number to enable them to claim tax deductions for gifts or donations.    (Last Modified: 02/14/08)
Available Format(s):  PDF *
For more information, please see...

8919, Uncollected Social Security and Medicare Tax on Wages

Allows an individual who was paid as an independent contractor previously to challenge the status as contractor and request employment status.    (Last Modified: 2009)
Available Format(s):  PDF ~

W-9 for Associated Health Services, Inc.

(a.k.a. Davis Ambulatory Surgical Center)
IRS Form W-9, Request For Taxpayer Identification and Certification is used by payers to properly report tax information from miscellaneous payments made to either, Duke University (for grants, contracts, interest, etc.) or Duke University Health System (for medical services, interest, etc.). Donors may also request a Taxpayer Identification Number to enable them to claim tax deductions for gifts or donations.    (Last Modified: 10/02/12)
Available Format(s):  PDF
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