Forms

For questions about completing University Time & Attendace forms, please contact Corporate Payroll Services at 684-2642. For questions about completing Health System forms, please contact the API Resources Group at 681-2484. For questions about using Time & Attendance, please contact the Time & Attendance liaison in your area.

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Time & Attendance

Time and Attendance Request Form

Use this form to submit changes for badge updates, FMLA dates for Time and Attendance, lunch period changes, new department/cost center updates, or prior period timecards.    (Last Modified: 11/17/17)
Available Format(s):  XLSX *
For more information, please see...

Time and Attendance Permission Form

This form is used to add, change, or remove a Time and Attendance editor's or approver's access to Time and Attendance.    (Last Modified: 11/17/17)
Available Format(s):  XLSX *
For more information, please see...

Employee Time & Attendance Checklist

This checklist is designed to provide support for employees who are using the Time and Attendance system to ensure all processes have been completed prior to the pay period close.    (Last Modified: 10/11/12)
Available Format(s):  PDF

Time & Attendance Approver & Editor Checklist

This checklist is designed to provide approvers and editors who are using the Time and Attendance system a reference for all tasks required for a successful pay period close. This will help to ensure your employees are paid timely and accurately.    (Last Modified: 10/11/12)
Available Format(s):  PDF
* : Requires valid, pre-specified IP address, affiliation or NetID.
~ : Located outside of the finance.duke.edu domain.


EdTrack

ActiveStaffer & EdTrack Access (Add/Remove) Request Form

Add and/or remove access to both ActiveStaff and EdTrack. Email completed account form to apiresourcegroup at mc.duke.edu.    (Last Modified: 11/18/05)
Available Format(s):  DOC * | PDF *

Request Course in EdTrack - Unit Based

Please complete the Course Configuration form below at least 2 weeks before the date of the course for all unit based classes.    (Last Modified: 09/07/07)
Available Format(s):  DOC *
* : Requires valid, pre-specified IP address, affiliation or NetID.
~ : Located outside of the finance.duke.edu domain.


Staffing & Scheduling

ActiveStaffer & EdTrack Access (Add/Remove) Request Form

Add and/or remove access to both ActiveStaff and EdTrack. Email completed account form to apiresourcegroup at mc.duke.edu.    (Last Modified: 11/18/05)
Available Format(s):  DOC * | PDF *

Calculate Coverage Set Needs

Use the Coverage Set spreadsheet to determine how to complete your staffing template in ActiveStaffer. For each hour of the day, enter in the number of people will be working, as well as the total hours worked. Look in the column that matches your coverage set to see how many employees you need for each coverage period.    (Last Modified: 11/18/05)
Available Format(s):  XLS *

Daily Maintenance Record Sheet

ActiveStaffer Daily Maintenance Record Sheet.    (Last Modified: 02/20/07)
Available Format(s):  DOC * | PDF *
* : Requires valid, pre-specified IP address, affiliation or NetID.
~ : Located outside of the finance.duke.edu domain.


DukeShift

DukeShift Access Form

Create or remove a Bid4Health/DukeShift account. Managers: Completing a DukeShift account form means that you agree to monitor the employee's time in API as well as to monitor their overall workstretch on the API Schedule. You also agree to enter the employee's schedule in API so that schedulers can appropriately determine if a shift is suitable to be awarded to your staff member. It also indicates that you certify the employee is competent to work in the care types you indicate, is not under disciplinary action and is a good candidate for DukeShift. Email completed account form to apiresourcegroup at mc.duke.edu.    (Last Modified: 02/24/15)
Available Format(s):  DOC * | PDF *
* : Requires valid, pre-specified IP address, affiliation or NetID.
~ : Located outside of the finance.duke.edu domain.