Training

Before taking any SAP related class, you are required to take the Introduction to Duke Accounting & Business Processes course and the Introduction to G/L Accounts online training

Introduction to SAP at Duke is a mandatory online course that must be taken before registering for any other SAP course. Other SAP related courses that pertain to Duke@Work or other SAP products, such as iForms, Projection and Reporting Tool, or Introduction to Business Warehouse, do NOT require this pre-requisite.

 
 


 


Introductory

Introduction to SAP at Duke

The “Introduction to SAP” course presents general information about the SAP system at Duke. You will learn common SAP language, as well as how to log on to and navigate the system. The course is presented in a series of five short videos and requires successful completion of a short quiz. “Introduction to SAP” is required before taking any other SAP courses. It is not required for either the “iForms Overview” or “Introduction to SAP Business Warehouse” courses.
Target Audience: All Users of SAP
Duration: 45 minutes
Format: Online Training
To View:
Related Materials: Duke SAP Basics User Guide (webpage)

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* : Requires valid, pre-specified IP address, affiliation or NetID.
~ : Located outside of the finance.duke.edu domain.


Financial

SAP Non-Salary Cost Transfers Tool Training Videos

The Non-Salary Cost Transfer Tool Training Video is for grant managers and others working with federally sponsored projects. The Non-Salary Cost Transfer tool is also referred to by the corresponding navigational transaction code of ZF418. This video provides support in creating the non-salary cost transfers with the proper audit documentation.

In this video, you will learn the process for non-salary cost transfers, look at different examples of when it's appropriate and not appropriate to use the tool, and explore the resources available to assist you.

Please note: If you are attending SAP Journal Entry, you are strongly encouraged to watch this video before coming to class if you work with federally sponsored research cost objects
Target Audience: Grant Managers and others who work with federally sponsored research cost objects.
Duration: 29 minutes
Format: Online Training
To View:

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* : Requires valid, pre-specified IP address, affiliation or NetID.
~ : Located outside of the finance.duke.edu domain.


Human Resources & Payroll

iForm Instructional Videos

iForm Instructional Videos are designed to demonstrate how to complete a variety of HR/Payroll transactions through the iForms tab in Duke@Work. These online learnings also include key reminders and specific guidance on common scenarios found at Duke. Please note: Videos may be specific to non-exempt (biweekly) and exempt (monthly) staff based on the differences in how the iForm behaves for each type of employee. Additionally, Department Payroll Representatives, HR Managers, and others with iForms access will be required to watch the iForms video prior to attending classroom training supporting the video's content.

Salary Setting in Duke@Work

Duke's Salary Setting Tool is available to those with the Compensation Tab in Duke@Work and is used primarily for issuing annual merit increases across Duke University (includes the School of Medicine) and Duke University Health System (DUHS). Duke University users will have a "Compensation" tab while Heath System users will have a "DUHS Compensation" tab.

These videos demonstrate how to best navigate in the tool along with demonstrating some of the tool's key functionality. Specific focus is given to how to effectively download and update employee salary information. Focus is also given to show how data can be uploaded into the tool which may be particularly helpful when working with large groups.

Separate videos are available for Duke University (Company 10) and for DUHS. A detailed and customized Step-by-Step guide for the University and DUHS can be used in conjunction with the online videos to better understand all tool functionality.
* : Requires valid, pre-specified IP address, affiliation or NetID.
~ : Located outside of the finance.duke.edu domain.


Budget Tool

Budget Tool Online Videos

Duke University employees with responsibility for inputting departmental budget information, use the Budget tool accessible through Duke@Work. The training videos listed below provide training on key functionality within the Budget Development functionality of the tool. Step-by-step guides provide guidance on complete functionality of the Budget Development tool, as well as, guidance on Projections and Budget Modifications. Please view the below "View More Information" for descriptions of each video module.
Format: Online Training
To View:
Related Materials: How to Access This Training in Duke’s LMS (pdf)
Budget Tool Step-by-Steps (webpage)

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* : Requires valid, pre-specified IP address, affiliation or NetID.
~ : Located outside of the finance.duke.edu domain.


Buy@Duke

Learning to Use Buy@Duke

Buy@Duke is the new web-based tool Duke employees will use to purchase goods and services. It is a component of the SAP enterprise system.rn

To assist you in learning to use Buy@Duke, we have offered a series of videos that demonstrate the features of the system. The videos are grouped into curriculums based on your Buy@Duke role.
Format: Online Training
To View:
Related Materials: Buy@Duke Step-By-Step User Guide (webpage)
Buy@Duke Submitter & Shopper Training for Post Implementation (webpage)

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* : Requires valid, pre-specified IP address, affiliation or NetID.
~ : Located outside of the finance.duke.edu domain.


Effort Reporting & ECRT

An Overview of ECRT

The online video provides an introduction to the upgraded ECRT tool used to manage effort across Duke University. Those who work in ECRT are STRONGLY encouraged to watch this online learning and to attend one of the ECRT town hall sessions offered during the month of March. Register for an ECRT Town Hall session using by searching on the key word ECRTOWN2017.
Target Audience: Effort Coordinators/Others who manage effort
Duration: 40 minutes
Format: Online Training
To View:
Related Materials: Basic Guide for Effort Coordinators (webpage)
Total Professional Effort Guide for Effort Coordinators (webpage)
Effort Support DUHS (ES-DUHS) for Effort Coordinators (webpage)
ECRT Town Hall Sessions

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* : Requires valid, pre-specified IP address, affiliation or NetID.
~ : Located outside of the finance.duke.edu domain.


SAP Security Administration

SAP Security Administration – Online Training Videos

The Security Administration Tool available to SAP Security Administrators and Initiators allows departments to electronically request SAP security roles and organizational unit access for employees within their organizational unit. Requests are sent via workflow for approval to designated Approvers at departmental, organizational unit and corporate levels as appropriate. Online training videos provide SAP Security Administrators, Initiators and/or Approvers with an overview of tool functionality as well as detailed “how to” videos. Please see the Related Material “How to Access This Training in Duke’s LMS” below for more information on about each video, including how to register and view the material.
Target Audience: SAP Security Administrators, Initiators and Approvers
Format: Online Training
To View:
Related Materials: How to Access This Training in Duke’s LMS (pdf)

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SAP Security Administrator Training Presentation

Hands on SAP Security Administrator training was provided in early 2014 to over 150 individuals. These are the slides for that training.
Format: Online Training
To View:

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* : Requires valid, pre-specified IP address, affiliation or NetID.
~ : Located outside of the finance.duke.edu domain.


Additional Options

How to Forward an SAP Workflow

Forwarding a workflow to a manager for approval is useful for departments where the Accounts Payable Representative (gatekeeper) is responsible for research and documentation, but someone else is responsible for approving the change. The following video illustrates how a departmental representative can document research regarding an invoice exception and forward the exception to a manager for final approval.
Target Audience: Employees and Administrators who receive SAP Workflows.
Format: Online Training
To View:

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SAP Workflow Substitution

Sharing an SAP Workflow Inbox permits an SAP user to process the SAP workflows for another SAP user when the workflow recipient is unable to process their own workflows. The following videos illustrate how to create a substitute and how to gain access to another user’s SAP Inbox.
Target Audience: Employees and Administrators who receive SAP Workflows.
Format: Online Training
To View:

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* : Requires valid, pre-specified IP address, affiliation or NetID.
~ : Located outside of the finance.duke.edu domain.