Glossary of Terms


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Title Bar
The Title bar is the third bar from the top of each SAP screen and located directly below the Standard Toolbar. The Title Bar contains the name of the current screen displayed for the task or transaction being performed in SAP.
Total Costs, Total Project Costs

The total allowable direct and indirect costs incurred by the institution to carry out an approved project or activity.

Transaction Code
A Transaction Code is a four digit, alpha-numeric value that can be entered in the Command Field and used as quicker way to navigate to a transaction screen in SAP, as opposed to using lengthy menu paths. The Transaction Code identifies a "transaction" in SAP and links all the screens related to that one transaction (e.g., ME51 = Create a Purchase Requisition, F-02 = Create/Post a Journal Entry, and PO03 = Maintain Job). Transaction Codes must be used in conjunction with Command Codes from any screen other than the initial SAP System screen.

The four-digit Transaction Code for a particular screen can easily be found once on that screen, by following the menu path: System > Status.
Two-up
Printing two copies of each page on a single sheet. They are eventually trimmed into separate entities after binding.
Typeface
Another term for font, a set of typographic letters, numbers and characters all of the same family or style
Unallowable Costs
For either Facilities & Administrative (F&A) costs or Direct Costs, OMB Circular A-21 identifies specific activities or transactions that are not allowed to be charged to federally funded sponsored projects, either as a direct cost or an F&A cost.
Uncoated
Paper that has not been coated. Also called offset paper.
Uniform Guidance

The Office of Management and Budget “Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards; Final Rule” was released in the Federal Register on December 26, 2013 (2 CFR Chapter I, Chapter II, Part 200, et al.).

Uniform Management of Institutional Funds Act (UMIFA)
North Carolina statute which authorizes North Carolina not-for-profit organizations to expend a prudent portion of an endowment fund's capital appreciation.
Unlike Circumstances
OMB Circular A-21 (Cost Accounting Standard 502: Consistency in Allocating Costs Incurred for the Same Purpose; A-21 C.11.a) requires that costs incurred for the same purpose, in like circumstances, must be treated uniformly either as direct costs or as indirect costs. This requirement ensures that the federal government (sponsor) is not paying twice for the same type of cost in like circumstances.

Certain costs, such as administrative and clerical salaries, office supplies, routine copying, local telephone, and memberships and subscriptions, are normally treated as indirect costs. These costs cannot be charged directly to grants and contracts unless the circumstances related to a particular project are clearly different from the normal operations of the institution. Unlike circumstances exist when costs are:
-Above the normal level of services or items required for a project, or
-For technical expertise or items not otherwise needed by department are required.
Unrelated Business Income Tax (UBIT)
Unrelated business income is income from a trade or business not substantially related to the performance of the organization, its exempt purpose, or function.
Unrestricted Funds

Monies (or an accounting category for such funds) with no requirements or restrictions as to use or disposition. Grants, contracts, and cooperative agreements are considered to be restricted funds, while gifts are usually considered unrestricted funds.

Untimely Cost Transfer Justification
A cost transfer is considered "untimely" when it is not processed within 3 accounting periods after the initially recorded charge. Untimely cost transfers must include a justification for the lateness of the cost transfer.

The Untimely Cost Transfer Justification must provide the following information:

-An explanation on how the error occurred A reason for the delay in processing the correction (cost transfer)
-And a certification: "To the best of my knowledge the cost transfer represents a correct allocation of costs."
User Administrator
The primary administrative contact within an operational department for information about SAP. The User Administrator maintains User ID's, system access, and training schedules for department users of SAP.
Vegetable ink
An ecologically sound printing ink made from vegetable oils
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