Glossary of Terms


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Unallowable Costs
For either Facilities & Administrative (F&A) costs or Direct Costs, OMB Circular A-21 identifies specific activities or transactions that are not allowed to be charged to federally funded sponsored projects, either as a direct cost or an F&A cost.
Uncoated
Paper that has not been coated. Also called offset paper.
Uniform Management of Institutional Funds Act (UMIFA)
North Carolina statute which authorizes North Carolina not-for-profit organizations to expend a prudent portion of an endowment fund's capital appreciation.
Unlike Circumstances
OMB Circular A-21 (Cost Accounting Standard 502: Consistency in Allocating Costs Incurred for the Same Purpose; A-21 C.11.a) requires that costs incurred for the same purpose, in like circumstances, must be treated uniformly either as direct costs or as indirect costs. This requirement ensures that the federal government (sponsor) is not paying twice for the same type of cost in like circumstances.

Certain costs, such as administrative and clerical salaries, office supplies, routine copying, local telephone, and memberships and subscriptions, are normally treated as indirect costs. These costs cannot be charged directly to grants and contracts unless the circumstances related to a particular project are clearly different from the normal operations of the institution. Unlike circumstances exist when costs are:
-Above the normal level of services or items required for a project, or
-For technical expertise or items not otherwise needed by department are required.
Unrelated Business Income Tax (UBIT)
Unrelated business income is income from a trade or business not substantially related to the performance of the organization, its exempt purpose, or function.
Untimely Cost Transfer Justification
A cost transfer is considered "untimely" when it is not processed within 3 accounting periods after the initially recorded charge. Untimely cost transfers must include a justification for the lateness of the cost transfer.

The Untimely Cost Transfer Justification must provide the following information:

-An explanation on how the error occurred A reason for the delay in processing the correction (cost transfer)
-And a certification: "To the best of my knowledge the cost transfer represents a correct allocation of costs."
User Administrator
The primary administrative contact within an operational department for information about SAP. The User Administrator maintains User ID's, system access, and training schedules for department users of SAP.