Glossary of Terms


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Process Built Color
The approximate duplication of a spot color, such as PMS 287, using specific percentages of the 4 process colors: cyan, magenta, yellow and black
Process Color
Cyan, Magenta, Yellow and black - the primary colors used in four-color process printing. Process inks are transparent.
Production press
The actual press used for a printing a job, as opposed to the one used for proofing it; it is sometimes impractical to use the production press for proofing
Profit Center
A Profit Center represents an area of responsibility for which an independent operating profit is calculated, in other words, it defines the owner of general revenue. Profit Centers collect all postings of expense and revenue. For some Profit Centers, a limited balance sheet can also be viewed as well as expenses and revenues.

The Profit Centers vary between Duke University and the Health System Company Codes and are briefly outlined by Company Code as follows:

In Company Code 0010, the following seven-digit fund codes (old terminology) beginning with 11x and 140 are Profit Centers, such as example 140-3020. Currently, all expenses and revenues for Profit Centers are collected in or "roll up to" one Profit Center Group in the Standard Hierarchy. The Profit Center Group value is "1199998". As part of the phase to implement SAP for Duke University, more Profit Center Groups will be added to the Standard Hierarchy structure for better Profit Center reporting.

In Company Codes 0020, 0030, and 0040, all previous 130xxxx fund codes are mapped to nine-digit Profit Centers (such as example 306060025), regardless of whether the department is a revenue producer or not. Each department's Profit Center is also linked to the department's Cost Center and WBS Element for capital acquisitions. The Profit Centers are organized or grouped by areas of responsibility or service line and exist on the Standard Hierarchy (like an organizational chart) for Profit Centers.

In Company Code 0050 and 0060, all previous department numbers (four-digits and three-digits respectively) are mapped to nine-digit Profit Centers (such as examples 502090002 and 606060024), regardless of whether the department is a revenue producer or not. Each department's Profit Center is also linked to the department's Cost Center and WBS Element for capital acquisitions. The Profit Centers are organized or grouped by areas of responsibility or service line and exist on the Standard Hierarchy (like an organizational chart) for Profit Centers.
Program Income
Program Income is gross income earned by a sponsored project from activities, part or all of which are borne as a direct cost by the sponsored project. Most Federal Sponsors require that program income be used for the purpose of the project and be reported. In some cases (e.g., PHS grants), any anticipated Program Income must be disclosed in the Application (proposal).
Project
A Project outlines all the pieces or steps of a project, including the Project Definition and the WBS (Work Breakdown Structure) in both a graphic and spreadsheet type format. At Duke, a Project is defined as any "fund code" with a beginning and ending date. Therefore, all fund codes beginning with 3xx and 7xx are managed as Projects in the PS module. These include the restricted funds, clinical trials (Duke Clinical Research Institute - DCRI), construction funds, and capital acquisitions (mainly for the Health system Company Codes 0020-0060).
Project Costs
All allowable costs, as set forth in the applicable sponsors cost principles, incurred by a recipient and the value of the contributions made by third parties in accomplishing the objectives of the award during the project period.
Project Definition
The framework laid down for all of the objects created within a project. The Project Definition contains dates and other organizational information that is binding for the entire project.
PTO
Stands for: Paid Time Off for DUHS employees.
Purchasing Group
A Purchasing Group is a grouping of departments or areas that purchase in SAP used for assigning Purchase Requisition approval rules. The Purchasing Group field is a required field on a Purchase Requisition and is assigned to each authorized SAP user that is part of that Purchasing Group. For example, several users from the same department or area may use the same Purchasing Group.
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