Glossary of Terms


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Date of Purchase
In reference to Fixed Income Securities: The date the order was executed for the purchase of the securities (i.e., the "trade date" of the transaction as distinguished from the "settlement date").
DCG
Abbreviation found on Biweekly Leave, Gross Pay Computation, and Distribution Reports. Stands for: Direct Charge Card distribution data
Deferred credits
Deferred credits represent revenue received by Duke University that has not yet been earned.
Delimited (SAP)
The term delimited is related to the HR and Payroll information or Infotypes in the SAP system, and helps to track the history of the actions that have taken place regarding the HR and Payroll information or Infotypes. Information is never deleted from the system, but the information is delimited when a new piece of information is added or a change to existing information occurs in SAP. Therefore, the history of the information is captured. For instance, if someone receives a yearly increase in salary, the current rate of pay is delimited and a new rate is activated in the system. The dates of the record indicate if that record is delimited or not, since the delimited record will have an end date in the past and the active record that is not delimited will have an end date with the year of 9999 in the date field.
Depreciation
Amounts that are calculated to record the decline in value of the operating funds. Duke records depreciation for capital assets, equipment, and buildings.
Designated Departmental Administrator
This person serves as a liaison between the Principal Investigator and the Office of Sponsored Programs. With the exception of Periodic Notices and Effort Certification forms, this person receives all correspondence and reports distributed by the Office of Sponsored Programs relating to all sponsored projects associated with the Designated Departmental Administrator's department.
Die press
Machine that is used to die cut or emboss a shape into paper or board
Die stamping
A technique that uses a die to emboss a relief image onto a surface. Ink or metallic foil is generally used to add color, but if not the surface is said to be blind-stamped or blind embossed. Also known as relief stamping.
Direct Codes
Costs directly attributable to a specific project or activity. Examples are salaries & wages, supplies, equipment, personnel benefits, etc.
Direct costs
Costs that can be identified specifically with a particular sponsored project or that can be directly assigned to such activity relatively easily with a high degree of accuracy. Allocability, allowability, consistency, and reasonableness are the main factors affecting the determination of a direct cost.

The Government's Definition of Direct Costs is are those costs that can be identified specifically with a particular sponsored project, or that can be directly assigned to such activity relatively easily with a high degree of accuracy.
Disclosure Statement (DS-2 , CASB DS-2)
The DS-2 is a document that describes accounting practices and indirect costing methods that are utilized at Duke University and is required per government regulation (48 CFR 9903.202). Additionally OMB A-21 requires universities to confirm their compliance with the standards and to complete a DS-2 if the university receives over $25 million in federal funding. Changes to University financial accounting systems and indirect cost accounting methods require the submission of a revised DS-2 to the U.S. Department of Health and Human Services in Washington D.C.
Discount
In reference to Fixed Income Securities: The excess of the par or face value of a fixed income security over the amount paid for the security, excluding purchased interest.
Disposal of Property
Relinquishment of the title of property: includes the sale, cannibalization, or disassembly of the property.
Distributed Expenses
The process by which the costs incurred by components of the University (while providing a service) are charged to the components receiving the benefit.
Distribution
The process by which costs expended by certain departments for the benefit of other departments are transferred to those other departments.
 
 
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