Glossary of Terms


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Cash Contribution
The recipient's cash outlay, including the outlay of money contributed to the recipient by non-Federal third parties.
Certificate of Resale
A Certificate of Resale (Form E-590) is used when a business, engaged in retail sales, purchases items to be sold. This certificate exempts the purchases from sales tax. Most departments normally should not expect a vendor to request form E-590, the exception being a gift shop, or other entity, which routinely sells retail merchandise.
Charitable Remainder Trust
Gifts or bequests made to the University subject to payment of income or specified amounts to one or more beneficiaries for life. The University serves as trustee for these funds for federal tax purposes. Upon the death of the designated beneficiary, the University will have the use of all or a portion of the remaining trust assets, subject to the terms of the trust document.
Chart of Accounts
Equivalent to Duke's set of object codes (old terminology), the Chart of Accounts (COA) in SAP contains a detailed list of G/L (general ledger) accounts within account categories. The COA includes G/L accounts for the categories of Assets, Liabilities, Fund Equity, Revenues, and Expenses. Only one COA, which is identified by the value "DUKE", exists in SAP for all the companies within Duke, although different G/L accounts can be configured by each company.
Clinical Trials
An organized medical study of a new or existing drug, medical device or biological treatment on human subjects, for the purpose of identifying the potential beneficial effect on treating human illness and/or determining safety and efficacy. In order for a grant or contract to be considered a Clinical Trial, the following aspects must all be true:
-Testing a device, drug or biological compound on human subjects
-Has a protocol reviewed and approved by the Institutional Review Board (IRB).
-Focuses on clinical pharmacological, pharmacokinetic and/or other pharmacodynamic effects and/or seeks to identify the agents safety and efficacy.
Closed (CLSD) WBS Element
Closing a WBSE in SAP prevents the processing of any future transactions to the WBSE. For 3XX fund codes/WBSE, only the Office of Sponsored Programs (OSP) is authorized to request Accounting Systems and Procedures to close or reopen a closed WBSE. After a project has ended and the final reports/invoices have been submitted by OSP to the Sponsor, OSP begins procedures to close the WBSE in SAP.

Before a WBSE is closed in SAP, the following must occur:
-The available balance must be zero (award amount = reported expenses = actual expenses)
-The "cash balance" is zero. (revenue = reported expenses = actual expenses)
-The WBSE has had no activity for at least one month
-Accounting Systems and Procedures will reopen a closed WBSE only at the request of OSP. OSP will request a WBSE to be reopened only when funds are to be returned to the Sponsor and revised final reports/invoices are submitted.
CMYK
Cyan, Magenta, Yellow, Black; core colors used in 4-color process printing
Coated Paper
Paper with a coating of clay and other substances that improve reflectivity and ink holdout. Coated papers come in four finishes - cast coated, gloss, dull and matte.
Color Bar
Quality control mechanism consisting of small strips of color and patterns on press sheets. Used to check color registration, dot gain, ink density and evenness.
Color Correction
Any digital or traditional method such as imaging, masking, dot etching or retouching used to improve color rendition
Color printing
Strictly speaking, multicolor printing in inks other than black. However, the term is used more generally describe any printing process that uses colored inks -- including black --and this encompasses four color printing. The major printing processes today are offset lithography (either sheet or web-fed) and web gravure.
Color Separation
In printing, the process of separating color photographic originals into the 4 primary color components
Command Code
A Command Code is a two or three-digit value, usually beginning with a forward slash ( / ), that when entered into the Command Field on a SAP screen, performs functions in like opening or closing sessions and transactions. So, a Command Code is yet another way to navigate the SAP system. Most Command Codes can be used alone or with a four-digit Transaction Code.
Command Field
A field located on the Menu bar of the most SAP screens. This field can be used to enter Transaction codes and/or Command codes to navigate the system instead of using lengthy menu paths.
Commitment
A commitment is the reservation of funds for a future expenditure. A commitment is created for both an electronic Purchase Requisition and a Purchase Order. The commitment amount will become an actual expense, when the goods are received (applicable for certain areas, such as Durham Regional Hospital and Raleigh Community Hospital with central receiving) or when the Invoice is paid against the Purchase Order.
 
 
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