Continuing Education

Continuing Education Requirements

Duke University recognizes that learning is constant and as such endorses the concept of renewing both professional knowledge and skills through continuing education.  The goal of the RCC continuing education requirement is to ensure that new processes, procedures, technologies, and skills are adopted by the grant management community.  Thus, RCC continuing education classes represent the opportunity to gain new knowledge and to acquire new and/or revised practices by meeting annual continuing education requirements.

In addition, some positions at Duke require employees to maintain certification through continuing education.  While certification requirements vary, all persons in the following job classifications are required to maintain certification in specific RCC programs (RAA, AGM, RAI):  Grants and Contracts Administrator (2647); Grants and Contracts Manager (2648); Senior Grants and Contracts Manager (2649); Research Administrator (2627); Research Administration Manager (2628); Associate Director, Research Administration (2629).

In order for certified Duke employees to renew their certification(s), they are required to complete continuing education every fiscal year (July 1 - June 30).  At the end of the fiscal year, RCC reviews each certified employee’s training portfolio to ensure the continuing education requirements were met throughout the fiscal year.  Completion of these requirements renews the certification for another fiscal year.  However, failure to meet continuing education requirements invalidates all certifications. 

Research Costing Compliance recommends that supervisors and grant managers work together to select continuing education opportunities that are relevant to the employee’s job duties.

The continuing education requirements to maintain RAA, AGM and RAI certifications are:

Management of Selected Post Award Issues is updated at the start of each fiscal year to provide up-to-date information and developments in research administration that affect Duke’s grant management community.  Therefore, it is required that certified employees attend this class every year to maintain their certification(s).

A Duke employee may have completed  a certificate program and enrolled in an additional certificate program.   During the fiscal year that the employee is enrolled in a new certificate program, the only continuing education requirement for that person is the mandatory Management of Selected Post Award Issues class.

New Continuing Education Requirements for FY15

The field of research administration is dynamic, and our sponsors as well as Duke are continually pushing out new initiatives and rules changes.  New in FY 2015, RCC may require additional classes beyond the five credit minimum in order to maintain certification.  These classes may be web-based or live, but they must be completed in order to maintain certification.  RCC will notify the grant management community well in advance to ensure everyone has the opportunity to complete the new requirement. 

Ways to Earn Continuing Education Credit

  1.  RAA core classes, electives, and AGM classes may be counted as continuing education credit.  The RCC Course Catalog (pdf) indicates whether a course counts for continuing education credit.  In addition, continuing education credit is noted in the course description in the Duke LMS.  All classes include a assessment, which must be completed within the allotted timeframe and passed with a score of 80% or greater to count towards continuing education credit.  In addition to the assessment, all classes include a course evaluation.  The course evaluation is mandatory, and must be completed to receive credit for the class.  Some classes include homework assignments, which also must be completed on time in order for the class to count for CE credit.
    • Quarterly meetings held by the following central offices.  RCC receives copies of the sign-in sheets for these meetings – you will only receive credit if you sign the roster.
      • Research Costing Compliance (RCC)
      • Office of Research Administration (ORA)
      • Office of Research Support (ORS)
      • Office of Sponsored Programs (OSP)
      • Duke Ethics and Compliance Office (DECO)
      • Office of Internal Audit (OIA)
    • The semi-annual Certified Research Administrator (CRA) Study Group provided by RCC also counts as continuing education credit, if you attend all sessions.
    •  Attendance to external professional organization meetings count as continuing education credit.  To request continuing education credit for attending a professional meeting, please submit a Request for RCC Certification Credit form.
    • North Carolina Society of Research Administrators (NCSRA)
    • Society of Research Administrators (SRA)
    • National Council of University Research Administrators (NCURA)
    • Attending the annual Symposium for Research Administrators at Duke counts as continuing education credit.  To receive credit for participation in the Symposium, attendees must complete evaluations of event and break-out sessions.  Further details of how to earn credit for attending the Symposium are provided at the event.
    • Webinars offered by professional organizations (NCURA, SRA, etc.) do NOT count as continuing education credit, unless hosted and advertised by RCC.  RCC will explicitly state that the webinar will provide continuing education credit.

Number of Credits Provided for Continuing Education Opportunities

The following training opportunities count as one continuing education credit:

  • All training and meetings provided by RCC, ORA, ORS, OSP, and DECO
  • AGM classes
  • RAA Classes and Electives
  • Half day at Symposium for Research Administrators

The following training opportunities count as two continuing education credits:

  • Office of Internal Audit’s all day Continuing Education Series
  • RCC’s CRA Study Group (must attend all sessions)
  • External professional organization meetings
  • All day at Symposium for Research Administrators 

Continuing Education While Enrolled in a Certificate Program

Individuals enrolled in any RCC certificate program (RAA, AGM, RAI) or the RAA Test-Out are exempt from completing all five continuing education requirements during the fiscal years in which they are enrolled in the certificate program or test out, with the exception of Management of Selected Post Award Issues (MSPAI) and required FasTracks.

If I…

Required Continuing Education

Have a current certificate (RCC, RAA, AGM, RAI) and am not enrolled in a certificate program?

MSPAI, 4 other CE credits, required FasTracks, as applicable

Have a current certificate and currently enrolled in another certificate (RAA, AGM, RAI)?

MSPAI and FasTracks, as applicable.  The 4 other CE requirements will be waived for the fiscal years in which an employee is enrolled in a certificate program

Do not have a current certificate, but currently enrolled in certificate program (RAA, AGM, RAI)?

MSPAI and FasTracks, as applicable.  The 4 other CE requirements will be waived for the fiscal years in which an employee is enrolled in a certificate program

Enrolled in RAA Test-Out?

MSPAI and FasTracks, as applicable.  The 4 other CE requirements will be waived for the fiscal year in which an employee tests out.

 

How to Request Continuing Education Credit for Other Training

All continuing education requests with the appropriate forms and documentation should be submitted to Research Costing Compliance at rcc-cert at duke.edu.  Decisions regarding continuing education requests are made on an individual basis and are at the discretion of RCC.