Supplemental Payment iForm Changes

Starting on November 6, 2015, the Supplemental Pay iForm will include support for Cost Sharing and the recording of Additional Hours Worked related to the Affordable Care Act (ACA). 

Cost Sharing on Supplemental Payments

If you need to cost share Supplemental Pay, a new field “Funding Source for Cost Sharing” has been added to the Supplement Pay iForm. The “Funding Source for Cost Sharing” field must be populated when a salary cost sharing ST/SC is used (6003, 6033, 6004, 6034, 6007, 6008, 6009). If the intent is to distribute the cost sharing across multiple sources, you will need to submit a MSCT iForm using reason code 07 (8080 Corrections Only), moving the desired amount from the original cost share source to the other institutional source(s). If you have any questions on how to complete the MSCT iForm to redistribute the cost shared amount to other cost centers, please contact ECRT-Support at duke.edu.

Additional Hours Worked for ACA Reporting

The Additional Hours Worked field has been added to the Supplemental Pay iForm and is only visible when you use one of the following Reasons for Payments:

DUTY BEYOND ROUTINE JOB DUTY
INSTRUCTOR COURSE FACILITATOR
CONTRACT WORK BYND PRIMARY JOB
TEACHING - EXECUTIVE EDUCATION
TEACHING - MAT MALS
TEACHING - CONT ED SUMMER PROG
TEACHING BEYOND NORM COURSE LD

Please reflect the monthly additional work hours represented by this pay supplement. These additional work hours are required to be tracked to assure Duke’s compliance with ACA.

For questions regarding the Additional Hours Worked field, please email benefits at duke.edu.