New G/L Account or iForm STSC 6042 for Ph.D. Students

A new G/L account or iForm STSC 6042 has been created and is now available for use for Ph.D. students performing research duties but not paid from a separately budgeted research cost object:

604200 Department Research Assistant: Ph.D. Student (Valid For: Univ)
Salary paid to exempt Ph.D. students who are directly involved in departmental research that is NOT separately budgeted research. This account can only be used for registered Duke students. Tuition Remission will be assessed.

Below is a table created by the Graduate School to assist you in selecting the appropriate G/L account or iForm STSC for Ph.D. Students:

Fund Group
Job Classification (Code)
Ph.D.
Salary/ Stipend G/L Code
Tuition
G/L Code
(undesignated)
xx1-xxxx: Instruction and Departmental Research  and xx9-xxxx: Special Programs
Graduate Assistant (1502) and Teaching Assistant (1594)
6014
6340
Tuition & Fees
Research Assistant (1590)
6042
6341
Tuition Remission
xx2-xxxx: Training Programs [1]
Fellowship (Non-comp payroll)
6343/6348
6340/6346
Tuition & Fees
Graduate Assistant (1502)
6014
6340
Tuition & Fees
xx3-xxxx: Separately Budgeted and Sponsored Research
Research Assistant, Ph.D. Student (1590)
6012
6341/6347
Tuition Remission
xx8-xxxx: Student Aid [2]
Fellowship
(non-comp payroll)
6343/6348
6340/6346
Tuition & Fees
Graduate Assistant (1502)
6014
6340
Tuition & Fees

Further information is available at the following Graduate School links:

Tuition Remission Policy (pdf) (will be updated by mid February 2013)

Finance and Admissions Update Fall 2012, Tuition Remission Update (pdf)

If you have any questions, please contact ecrt-support at duke.edu.

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[1] Stipends for students funded by Training Programs (xx2-xxxx funds) and/or Student Aid (xx8-xxxx) should be paid non-compensatory fellowships unless the budget specifically provides for compensatory service.  Job code 1502 and G/L 6014 should be used in this situation.
[2] Stipends for students funded by Training Programs (xx2-xxxx funds) and/or Student Aid (xx8-xxxx) should be paid non-compensatory fellowships unless the budget specifically provides for compensatory service.  Job code 1502 and G/L 6014 should be used in this situation.