FY 2011 Annual Effort Certification Pre-Review Peirod Has Begun

The Annual Period of Performance for Fiscal Year 2011 (July 1 - June 30) has ended. ECRT is now available for "pre-review" and can be accessed via the Duke@Work page through the ECRT tab. The Pre-Review period will end with the beginning of the Effort Certification Period on August 8, 2011.

If you missed Corporate Payroll's deadline of June 15, 2011 for processing Cost Distribution iForms in FY20ll, you will need to process a Manual Salary Cost Transfer (MSCT) iForm, Reason Code 05 (Year-end Adjustment of Effort). The deadline for posting in Period 12 is July 13, 2011 at 10am. The deadline for posting in Period 13 is July 19, 2011 at 3pm. The MSCT iForm must be completely approved by the deadline. If you miss the MSCT deadlines, the payroll change should be processed using a Cost Distribution iForm which will post in FY2012. Starting on 06/16/2011 MSCT transactions will be loaded to ECRT daily.

We highly recommend that the Primary Effort Coordinator take the following steps during the "pre-review" period, if applicable:

  • Restrict Secondary Effort Coordinator's access AND assign appropriate employee(s)to the Secondary Effort Coordinator.

  • Grant Secondary Effort Coordinator the ability to "process" Effort Card(s) by using the Override function.

  • If the Certifier is no longer at Duke or does not have access to ECRT, assign a Proxy (person with first-hand knowledge) to the Certifier.

  • Determine if a Certifier's Effort Card is best "processed" by another Department and transfer the "process" right to the other department's Primary Effort Coordinator by using the Override function.

  • Review your employee's Effort Card(s) for accuracy. If needed, corrections to the proposed Certified Annual Effort percentages may be entered at this time by the Effort Coordinator.

  • Process payroll corrections using the Cost Transfer Worksheet. A link to iForms is available to the Effort Coordinator during the Pre-Review period.

  • Determine if the Effort Card should be put on "Hold". Please remember that this function stops all emails from being sent to the Certifier and will not allow the Certifier to certify their card until the Hold is turned off.

The Certification Period will be from August 8, 2011 through September 30, 2011.

If you have any questions or concerns, please send an email to ecrt-support at duke.edu. In the event of an emergency, please call Viki Newkirk at 668-5854 or Mary Johnson at (919) 668-5851.

Click here to log into the certification system to certify your effort.