Grant Management Community News: January 2013

Grant Management News


Other News:

*NOTE* Faculty Advisories should be discussed with your PI


FCOI Clarification of Sponsored and Reimbursed Travel (Faculty Advisory)

The National Institutes of Health (NIH) has issued a clarification to the financial conflict of interest policy regarding sponsored and reimbursed travel.  Due to the exact value of sponsored travel often not being readily available to investigators, it may cause additional burden to the institution to obtain this information.  Therefore, investigators are no longer required to disclose the monetary value of sponsored and reimbursed travel, though the institution is responsible for determining if such information is needed.  While investigators are still required to disclose their sponsored and reimbursed travel, they are no longer required to disclose the monetary value of that travel.

NIH Notice Number:  NOT-OD-13-004

PIs/PDs with Over $1 Million in Support to Receive Additional Review by NIH (Faculty Advisory)

The NIH has implemented a Special Council Review (SCR) policy applicable to well-supported investigators, which are investigators who receive $1 million or more annually in direct costs from the NIH to support Research Project Grants (RPG). The policy provides additional review of grant and cooperative agreement applications of PIs/PDs who are considered well-supported investigators.  In response, Duke’s School of Medicine has recommended that PIs submitting grant and cooperative agreement applications that would put them over the $1 million threshold should discuss with their Program Director how their work is scientifically distinct from their other funded research.  Read more for a list of RPGs to which this policy applies and exclusions to the policy.

NIH Notice Number:  NOT-OD-12-140

Updated Fringe Benefit Rates

Projected fringe benefit rates for FY14 through FY16 are now available.  These rates have not been negotiated with or approved by the Department of Health and Human Services (DHHS) but are preliminary rates that may be used for future budgeting and planning.  The approved fringe benefit rates will be communicated upon approval of DHHS.  Read more.

Public Access Policy Changes May Affect Non-Competing Continuations (Faculty Advisory)

Starting in Spring 2013, the National Institutes of Health (NIH) will process non-competing continuation grant awards only for those awards that are in compliance with the NIH Public Access Policy.  The policy requires that all manuscripts accepted for publication must be submitted to Pub Med Central.  If publications resulting from an award are not in compliance with the policy, NIH will delay processing the non-competing continuation until recipients are in compliance.  Read more.

NIH Notice Number: NOT-OD-12-160

New Office of Sponsored Programs Liaisons

The Office of Sponsored Programs (OSP) has created and implemented a customer service liaison model, in which 5 new liaisons serve as the single point of contact for departments, centers, or institutes at Duke.  Each department, center, or institute is assigned a liaison to contact with questions or issues regarding close-outs, master data, rebudget/CAS requests, overdrafts, etc.  As part of the implementation of this new model, liaisons are meeting with their assigned departments, centers, or institutes to discuss the needs of each customer.  In their dedication to provide effective customer service, OSP liaisons will make every effort to resolve your issues or provide further guidance toward a resolution within 3 business days.  To learn more about OSP’s new customer service liaison model, please visit our contact information webpage.

Continue to utilize current contacts for the following:

RACI i2 (Integration Initiative) Update

The Buy@Duke implementation made great strides in 2012 with over 100 units using the tool. Completed units include the Basic Sciences, Department of Medicine, Pediatrics, Surgery, Orthopaedic Surgery, Ophthalmology, Dermatology, DLAR, Community and Family Medicine, Pratt School of Engineering, Nicholas School of the Environment, Arts and Sciences, Centers and Institutes, Financial Services, OIT, and many units of Central Administration. Targeted completion for fully implementing Buy@Duke across the Institution is June 2013, with focus on Athletics, FMD, Chemistry, Sanford School of Public Policy, School of Law, Divinity, Fuqua, Student Affairs, Duke Engage, TIP, the Lemur Center, the Graduate School, the Art Museum and the Provost Administration.

Please review the latest updated Buy@Duke features on our website.

Other News

Compliance Corner

The National Science Foundation Office of Inspector General recently conducted audits at the University of California, Santa Barbara and the University of the District of Columbia resulting in multiple findings, false claims and large paybacks to the Federal government.  Read more.

RCC Accepting Lead Trainer Applications for RAA Program

RCC invites individuals with extensive experience in pre- and/or post award grant management to serve as Lead Trainers for the Fall 2013 Research Administration Academy.  Lead Trainers will participate in the development of case studies that feature “real life” situations and problems for RAA participants.  They actively participate in class discussions, providing insights and solutions to departmental grant management.  Each RAA cycle features two Lead Trainers per class.  The time commitment is approximately 8 hours per cycle.  For further details, please visit the RAA website.

Federal Hot Topics

This month’s hot topic provides an awareness of the National Science Foundation’s (NSF) process for conducting audits through use of data analytics.  Read more.

Current Training Opportunities (Updated as of 01/03/13)

Continuing Education Reminder:   Remember:  All Research Costing Compliance classes now require that attendees pass a brief assessment with a score of at least 80% in order to receive continuing education credit. This includes the mandatory Management of Selected Post Award Issues, all FasTrack classes, and all AGM classes (for AGM program participants and continuing education credit).  If you do not pass the assessment with at least an 80% or greater, you must attend another offering of the class and take the assessment again to earn the continuing education credit.  Read more.

You must earn five credits throughout the fiscal year (7/1/12 – 6/30/13), of which one must be 2013 Management of Selected Post Award Issues.  Remember to check your credits in the Training Tracker.  All questions/concerns regarding RCC training or continuing education credits should be submitted to rcc-cert at  Please do not submit inquiries to individual RCC staff.  Read more.


FasTrack Classes:

Advanced Grant Management (AGM):

Other Duke Training Opportunities:

  • Office of Research Administration (ORA):
    • *ORA Research Administrators Quarterly Meeting – January 17, 2013 and April 18, 2013
    • *Sponsored Projects System (SPS) – February 5, 2013, March 5, 2013, April 2, 2013, May 7, 2013, June 4, 2013, July 2, 2013, August 6, 2013, September 3, 2013, and October 8, 2013
    • *Pre-Award Grants and Contracts (GC101 & GC201) – April 4 & 5, 2013, June 11 & 12, 2013, July 10 & 11, 2013, and October 2 & 3, 2013
    • *eSubmissions – January 23, 2013, March 20, 2013, May 22, 2013, June 19, 2013, July 24, 2013, September 25, 2013, and November 13, 2013
    • *eSNAP - January 23, 2013, March 20, 2013, May 22, 2013, June 19, 2013, July 24, 2013, September 25, 2013, and November 13, 2013
    • *Other Support – January 22, 2013, April 23, 2013, June 25, 2013, July 16, 2013 and October 22, 2013
  • SAP and University Reporting:
    (Although they do not qualify for continuing education credits, these classes will be of interest to entry-level grant managers)
    • Introduction to SAP @ Duke - Online
    • Introduction to SAP Business Warehouse for the University – January 30, 2013 and March 27, 2013
    • SAP University Reporting: Sponsored Projects – January 16, 2013, February 13, 2013, and March 6, 2013
    • Introduction to Duke Accounting and Business Practice – January 17, 2013, February 21, 2013, March 21, 2013, April 18, 2013, May 16, 2013, and June 20, 2013
    • Introduction to Duke G/L Accounts – January 24, 2013, February 28, 2013, March 28, 2013, April 25, 2013, May 23, 2013, and June 27, 2013

Professional Organizations:

*These classes qualify for continuing education credits for RCC certifications.

"Grant Management Community News" is produced by Duke's Office of Research Costing Compliance. An archive of newsletters is available online.

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