Grant Management Community News: September 2012

Grant Management News


Other News:

*NOTE* Faculty Advisories should be discussed with your PI



PHS Financial Conflict of Interest Reporting Guidance (Faculty Advisory)

Awards issued on or after August 24, 2012 are subject to the revised 2011 Financial Conflict of Interest regulations, including additional reporting requirements.  Typically, the Annual FCOI Report will be due when the annual progress report is submitted for noncompeting continuations and multi-year funded projects.  Due to the timing of the revised FCOI implementation date, reporting may be out of sync for the FY 2012 annual FCOI reporting.  Therefore, FY 2012 noncompeting awards issued on or after August 24, 2012 will not be required to submit FCOI report until requested by NIH staff.   The new regulations are intentionally stricter than previous policies, and may require additional disclosure on the part of federally funded personnel at all levels.  Please take a few moments to become familiar with the new requirements.  Read more.

New FCOI Institutional Clearinghouse Website (Faculty Advisory)

Prime awardee institutions are responsible for ensuring compliance with the PHS FCOI regulations by subrecipient institutions.  The Federal Demonstration Partnership (FDP) established a website where institutions can post that they are compliant with the PHS 2011 Financial Conflict of Interest regulations.  The intent of the FDP Institutional Clearinghouse is to provide a quick and easy way for institutions to verify that a proposed subrecipient has an institutional FCOI policy that is compliant with the PHS FCOI regulations.  Participating institutions then reduce the administrative burden of submitting forms to verify they have an updated PHS-compliance FCOI policy.  Read more. Or view the Frequently Asked Questions.

Changes Involving Human Subjects in Active Awards (Faculty Advisory)

NIH has issued guidance regarding the need to obtain NIH approval prior to implementing certain changes to active awards involving human subjects.  For active awards, NIH requires prior approval for changes made to research procedures that will increase the risk to human subjects.  The NIH guidance states specific types of changes that require approval prior to implementation.  Read more.

All RCC Classes Now Require Assessment

Starting September 1, 2012, all Research Costing Compliance (RCC) classes will require that attendees pass a brief assessment with a score of at least 80% in order to receive continuing education credit.  This includes the mandatory Management of Selected Post Award Issues class.  After attending a class, attendees will receive an e-mail from RCC with instructions for completing an evaluation of the class and an assessment.  Read more.


Other News

Compliance Corner

Completing a CAS: Direct Cost Exception Form seems like a fairly standard task, after completing or reviewing several forms.  Unless you have a fund code without a plan, or budget, in R/3.  For example, this can occur on awards with an Incomplete Award status or a firm fixed price agreement.  The CAS form asks you to enter “From Current G/L,” but there is no G/L to transfer funds from.  Read more.

A job aid for Charging Travel to Federally Sponsored Projects is now available. View job aid.

Federal Hot Topics

This month’s hot topics include recent audits of peer institutions conducted by National Science Foundation and Department of Health and Human Services.  Read more.

Research Costing Compliance (RCC) Has Moved

Research Costing Compliance (RCC) has moved to a new location.  RCC is now located at 2200 W. Main Street, Erwin Square, Suite 810, Duke Box 104014, Durham, NC  27705.  RCC staff still have the same phone numbers.  Read more.

Current Training Opportunities (Updated as of 8/31/12)

Continuing Education Reminder:   June 30, 2012 was the end of fiscal year 2012 and the last day to earn continuing education credits to fulfill the FY12 continuing education requirements for earned certificates (RCC, RAA, AGM, RAI).  If you were relying on the Symposium for Research Administrators to provide 2 continuing education credits for FY12, you may still elect to count these credits in either FY12 or FY13.  Please be sure to select which fiscal year you would like these credits applied at time of registration.

You must earn five credits throughout the fiscal year (7/1/12 – 6/30/13), of which one must be 2013 Management of Selected Post Award Issues.  Remember to check your credits in the Training Tracker.  All questions/concerns regarding RCC training or continuing education credits should be submitted to rcc-cert at  Please do not submit inquiries to individual RCC staff.  Read more.


FasTrack Classes:

Advanced Grant Management (AGM):

Other Duke Training Opportunities:

  • Research Costing Compliance (RCC):
    • Adobe Connect Live Tutorial
  • Office of Research Administration (ORA):
    • *ORA Research Administrators Quarterly Meeting – October 18, 2012, and January 17, 2013
    • *Sponsored Projects System (SPS) – September 25, 2012, October 23, 2012, November 27, 2012, and December 18, 2012
    • *Pre-Award Grants and Contracts (GC101 & GC201) – November 14 & 15, 2012
    • *eSubmissions –  October 9, 2012, and December 6, 2012
    • *eSNAP - October 9, 2012, and December 6, 2012
    • *Other Support – November 7, 2012
  • Office of Research Support (ORS):
    • *Grant Manager Meeting – November 12, 2012
  • SAP and University Reporting:
    (Although they do not qualify for continuing education credits, these classes will be of interest to entry-level grant managers)
    • Introduction to SAP @ Duke - Online

Professional Organizations:

*These classes qualify for continuing education credits for RCC certifications.


"Grant Management Community News" is produced by Duke's Office of Research Costing Compliance. An archive of newsletters is available online.

**For questions or feedback related to Duke Grant Management Community News or to unsubscribe, please contact ResCostCompliance at