Grant Management Community News: April/May 2012

Grant Management News


Other News:

*NOTE* Faculty Advisories should be discussed with your PI



Symposium for Research Administrators – SAVE THE DATE!

Save the date for this year’s Symposium for Research Administrators scheduled be held on August 16, 2012.  This year RCC will issue a call for proposals for anyone interested in presenting, in which topics should focus on departmental models of best practices. Watch for the announcement in futures issues of the Grant Management Community News.  More information about the Symposium for Research Administrators will be available in future issues of the newsletter and online. 

More FasTracks Coming Soon

FasTracks are designed to provide additional training in specific grant management topics, such as Intro. to Post-Award, Overdrafts, CAS, Payroll Cost Transfers and Establishing A Funded Project for Compliant Management.  While FasTracks can be very beneficial to those with <50% grant-related duties, they may also count towards continuing education requirements for employees who are RCC/RAA/AGM/RAI certified.  RCC plans to roll-out multiple additional FasTracks by the end of the calendar year, but many FasTracks are already open for enrollment.  Read more.

RAA and AGM Graduation – SAVE THE DATE!

Graduation for the Fall 2011 and Spring 2012 cohorts of RAA and AGM will be held on Wednesday, May 30, 2012.  Those who completed the requirements for RAA and AGM during fiscal year 2012 will be acknowledged for their accomplishments at graduation.  Student projects will be on display and feature workflow and internal control analyses specific to the students’ department.  Please join RCC in congratulating the new graduates. 

Nominations for Fall 2012 RAA Open June 14, 2012

The Research Administration Academy is a program designed for grant managers with 0-2 years’ experience managing grants at Duke.  The classes provide a combination of hands-on training, core knowledge and real-life case studies from the central office and departmental perspectives.  Supervisors of grant managers are strongly encouraged to nominate their grant managers to attend this dynamic program.   Nominations for the Fall 2012 Research Administration Academy will open on June 14, 2012.  The deadline to submit RAA nominations is July 9, 2012.  Read more.


Other News

Compliance Corner

What is compliance?  Merriam-Webster defines compliance as “conformity in fulfilling official requirements,” whereas Wikipedia states it is “conforming to a rule.”  In research administration, we continue to hear the term compliance used more and more, but may not always know what it entails.  Compliance Corner attempts to keep grant managers informed of current compliance issues and provide helpful information for maintaining compliance at Duke.  Reprints of compliance-driven articles will be featured, as well.  Read more.

New Process for Requesting Credit for Departmental Meetings/Training

Departments may request that their departmental training count towards continuing education credit by submitting a completed RCC Application to Provide Continuing Education Credit form. Activities such as staff meetings or updates are not qualifying training activities. Formal staff training of research administration topics that provides materials or resources, such as a presentation, handouts, etc., may constitute as qualifying training activities. RCC has the discretion to review submitted forms and training materials to determine departmental training activities that count as continuing education credit.  Read more.

New RAA Lead Trainers Announced

Research Costing Compliance would like to welcome new lead trainers to the Research Administration Academy: Heather Ellis, Lisa Hall, Lara Mekeel, Michelle Smith, Phillip Grosshans and Windy Batten.  Thank you for your willingness to share your knowledge and experience with Duke’s rising grant managers.   

Reminder:  Training Tracker

With the deadline for completing continuing education credits for RCC, RAA, AGM and RAI certificates right around the corner, please remember to use the Training Tracker to determine how many more credits you need for fiscal year 2012.  Certified employees are required to complete Management of Selected Post-Award Issues and 4 other continuing education credits.  Please note, there is a delay in classes posting to the Training Tracker.  To view your completed training, check the Training Tracker.

Current Training Opportunities (Updated as of 4/11/12)

Continuing Education Reminder:   You have until June 30, 2012, to fulfill the FY12 continuing education requirements for earned certificates (RCC, RAA, RAI).  You must earn five credits throughout the fiscal year (7/1/11 – 6/30/12), of which one must be 2012 Management of Selected Post Award Issues.  Remember to check your credits in the Training Tracker.  All questions/concerns regarding RCC training or continuing education credits should be submitted to  Please do not submit inquiries to individual RCC staff.  Read more.


FasTrack Classes:

Other Duke Training Opportunities:

  • Office of Sponsored Programs (OSP):
    • *Effort Coordinator Base Training – May 2, 2012, and June 6, 2012
    • *Effort Coordinator Base Training-Refresher – May 1, 2012, May 11, 2012, and May 22, 2012
      Note:  The Effort Coordinator Base Training and Refresher are for only those who are designated Effort Coordinators.
  • Office of Research Administration (ORA):
    • *Sponsored Projects System (SPS) – May 22, 2012, June 27, 2012, July 24, 2012, August 28, 2012, September 25, 2012, October 23, 2012, November 27, 2012, and December 18, 2012
    • *Pre-Award Grants and Contracts (GC101 & GC201) – July 18 & 19, 2012, and November 14 & 15, 2012
    • *eSubmissions – June 6, 2012, August 1, 2012, October 9, 2012, and December 6, 2012
    • *eSNAP -   June 6, 2012, August 1, 2012, October 9, 2012, and December 6, 2012
    • *Other Support – May 9, 2012, August 8, 2012, and November 7, 2012
  • Office of Research Support (ORS):
    • *Introduction to Export Controls – August 9, 2012
  • Clinical Research Support Office (CRSO):
    • *Study Conduct Lecture Series – May 23, 2012, and June 27, 2012 (held on the 4th Wednesday of each month)
  • SAP and University Reporting:
    (Although they do not qualify for continuing education credits, these classes will be of interest to entry-level grant managers)
    • Introduction to SAP @ Duke – Online
    • SAP Advanced Sponsored Projects Reporting – April 25, 2012, and May 23, 2012
    • Introduction to SAP Business Warehouse for the University –  May 29, 2012
    • Faculty Projection and Reporting Tool for Grant Managers and Business Managers – May 30, 2012

Professional Organizations:

*These classes qualify for continuing education credits for RCC certifications.


"Grant Management Community News" is produced by Duke's Office of Research Costing Compliance. An archive of newsletters is available online. Please contact Kristy Ford with comments or suggestions.

**For questions or feedback related to Duke Grant Management Community News or to unsubscribe, please contact ResCostCompliance at