Clinical Engineering, Research Equipment and Medical Surplus Property Disposal Requests

Duke North Hospital, Duke Regional Hospital, Duke Raleigh Hospital

Large, time-sensitive requests:

  1. Enter a one-line request for "medical equipment" into the online asset disposition tool.
  2. Call DeHaven's to schedule a pick up at (919) 688-5667.
  3. DeHaven's will contact the Surplus Property office for a copy of the one-line manifest.
  4. DeHaven's will arrive at the pick-up location and itemize each item on a manual pick-up form.
  5. Department will complete and affix orange labels to each item (provided by DeHaven's).
  6. Clinical Engineering will initial the manual pick up form to verify there is no data on the items.
  7. Clinical Engineering will remove all Clinical Engineering tags (not Duke asset tags) prior to shipment.
  8. DeHaven's will then remove all items from the pick-up location.
  9. DeHaven's will then convert the manual pick up form to an Excel spreadsheet in the format provided and forward the spreadsheet to the Surplus Property Office within two business days.

 Small requests:

  1. Once cleared by Clinical Engineering, enter item into online asset disposition tool.
  2. Complete Surplus Medical / Research Equipment Label including condition information and affix to item. This label will be provided by Clinical Engineering or moving services provider. **Please be sure to verify condition for donation purposes prior to pick up!
  3. Clinical Engineering will coordinate pick up with DeHaven's.
  4. Item will be collected and delivered to staging area until it is matched with a GH PLUS approved project.

PDCs, Clinics and Labs

  1. PDCs, Clinics and Labs call Clinical Engineering at (919) 681-2525 to request the removal of surplus items.
  2. Requester should have the Clinical Engineering device tag number available at which time items will be cleared for pick up.
  3. Clinics remove the Clinical Engineering device tags ONLY (not Duke asset tags).
  4. Once cleared, PDCs, Clinics and Labs enter item into online asset disposition tool.
  5. Complete Surplus Medical / Research Equipment Label including condition information and affix to item. This label will be provided by Clinical Engineering or moving services provider. **Please be sure to verify condition for donation purposes prior to pick up!
  6. PDCs, Clinics and Labs will be contacted by DeHaven's to schedule the pick up, at which time a cost center charge code for billing purposes is required.

Research Equipment - Lab Equipment

  1. Enter item into online asset disposition tool.
  2. Complete Surplus Medical / Research Equipment Label including condition information and affix to item. This label will be provided by DeHaven's at the time of collection. **Please be sure to verify condition for donation purposes prior to pick up!
  3. Requester should have the department's cost center charge code available when making the pick up request.
  4. Complete Laboratory Statement of Hazard Assessment for any equipment which has a Bio-Hazard or Radioactive label/sticker and attach to equipment. If a radioactive label/sticker is present, contact OESO Radiation Safety Division (919) 668-3188 to have the equipment cleared prior to pick up.
  5. DeHaven's will coordinate a collection date and time.
  6. Item will be collected and delivered to staging area until it is matched with an approved project.