Duke University/Duke University Health System Short Term Hire Matrix

Post Positions
I-9 Form
Background Check
Orientation
Vacancy Management
Fringe Rate
Current Employees
N/A
N/A
N/A
N/A
N/A
Yes
Duke Students (limited to 19.9 hours/week)
N/A
Required
N/A
N/A
N/A
No as long as student is registered as full-time
Duke Temporary Services (DTS)
No
Required
Required
Customized DTS Orientation
N/A
Yes
Former Employees -Term Dates < 30 Days
Yes
1
N/A
2
3
Yes
Former Employees -Term Dates > 30 Days
Yes
Required
Required
2
3
Yes
Retirees
Yes
Required
Required
2
3
Yes
Individuals who did not meet the requirements of ICC
Yes
Required
Required
2
3
Yes

 

Footnotes:
1)  Waiver may be obtained from HR provided I-9 form is on file.
2) Can be waived for Provost and CAMC departments, but must be coordinated with HR.  
     Required for Duke Medicine (SOM and DUHS).
3) Vacancy management is required for all positions, except Faculty positions.
 
Notes:
Faculty positions must follow the standard Faculty hiring requirements.
This process does not apply to reinstatements for grievances or terminations processed in error.