Reminder Online AP Check Request Transition

As a follow up to the previous communication on August 7, 2013, Corporate Accounts Payable would like to remind departments that we will be discontinuing receipt of the paper Accounts Payable check request form beginning October 1, 2013.  Since this date is rapidly approaching, we wanted to make sure all departments have submitted their designated approvals structures.  If you have team members who are still using the paper forms, please work with them to put the new process in place.   All Accounts Payable check requests should be submitted using the online check tool effective October 1, 2013.

If your Department has not completed the setup process and you do not have the necessary information, please send an email to APOnlineCheck at duke.edu. For additional information on how the process works, we have training videos and other reference materials available on our website.

As a reminder from previous communications, this initiative will provide enhanced administrative efficiencies across the University and Health System, while also enabling transparency to the overall Accounts Payable check request process.   The submitter can elect to receive an email notification once the check request has posted for payment.  The process no longer requires walking the document around for approvals, delivery to American Tobacco Campus, or a drop box or campus mail, and monitoring your funding source to confirm that the check request has posted.  The automated workflow process ensures approvals at the appropriate levels.

Thank you for your support and assistance with this initiative.  If you have any questions, please contact the Accounts Payable team at 684-3112, or APOnlineCheck at duke.edu.