Complete List of Payroll Related Training

 


 


Payroll Representatives

iForm Instructional Videos

iForm Instructional Videos are designed to demonstrate how to complete a variety of HR/Payroll transactions through the iForms tab in Duke@Work. These online learnings also include key reminders and specific guidance on common scenarios found at Duke. Please note: Videos may be specific to non-exempt (biweekly) and exempt (monthly) staff based on the differences in how the iForm behaves for each type of employee. Additionally, Department Payroll Representatives, HR Managers, and others with iForms access will be required to watch the iForms video prior to attending classroom training supporting the video's content.
* : Requires valid, pre-specified IP address, affiliation or NetID.
~ : Located outside of the finance.duke.edu domain.


Non-compensatory

Non-compensatory iForms – On-demand Video Series

Duke students receiving payments for scholarships, fellowships, or educational enrichment programs during the summer along with Postdoctoral Scholars, receive payments through Duke's Non-compensatory Payment System. All transactions related is paying these recipients are controlled through Non-compensatory iForms. This on-demand video series demonstrates how to perform a variety of Non-comp iForms transactions. To create a truly interactive learning experience, learners are encouraged to watch a video, pause the video, then complete the steps viewed using a transaction in the production environment.

The online videos listed below can be accessed in Duke's Learning Management System (LMS) using the links below or by following the instructions in the related materials section. The LMS is accessible by using the Duke@Work portal and accessing the My Career > My Learning tab.
* : Requires valid, pre-specified IP address, affiliation or NetID.
~ : Located outside of the finance.duke.edu domain.


Time & Attendance Users

Time & Attendance Video Series for Approvers

The Time and Attendance system is a web-based technology that is used by the Health System and some areas of the University to enter and approve time and to make requests, such as time off requests. The following video tutorials review how to use the Time and Attendance system if you are an approver.
Format: Online Training
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Time & Attendance Video Series for Editors

The Time and Attendance system is a web-based technology that is used by the Health System and some areas of the University to enter and approve time and to make requests, such as time off requests. The following video tutorials review how to use the Time and Attendance system if you are an editor.
Format: Online Training
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Time & Attendance Video Series for Employees

The Time and Attendance system is a web-based technology that is used by the Health System and some areas of the University to enter and approve time and to make requests, such as time off requests. The following video tutorials review how to use the Time and Attendance system if you are an employee.
Format: Online Training
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* : Requires valid, pre-specified IP address, affiliation or NetID.
~ : Located outside of the finance.duke.edu domain.


Additional Options

Secondary Position iForms

Secondary positions are created when non-exempt (biweekly) employees work jobs in addition to their primary job at Duke. The online training videos provide step-by-step guidance on how to create and make changes to secondary positions in a variety of situations. Department payroll representatives and others who create iForms should view the videos to understand how to use the secondary position iForm.

Tracking Time Off Online

YouTube video provided by Duke University Human Resources. Learn how to track your time off online using the exempt time-off tracking tool in the Duke@Work self-service website. Please be advised, you will be taken to a link outside of Duke.
Duration: 2:43 minutes
Format: Online Training
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Electronic Time Reporting for Non-Exempt Employees

The Electronic Time Reporting system through Duke@Work is the method by which non-exempt employees record the following hours to be paid:
  • Primary position hours for employees' primary departments in Duke University and the School of Medicine where ReportXpress is not used.
  • Secondary position hours for all secondary employees in Duke University, the School of Medicine, and Duke University Health System.
  • All hours for Duke Temporary Service (DTS) employees in Duke University, the School of Medicine, and Duke University Health System.
The online training videos provide new employees with an opportunity to review and understand the tool prior to entering and submitting hours for payment. Employees should view the video that reflects the type of position they hold. Please contact your supervisor or department payroll representative if you have questions.
Target Audience: Non-exempt (biweekly) employees whose departments use electronic time reporting through Duke@Work, all secondary employees, and all DTS employees
Format: Online Training
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Electronic Time Reporting for Approvers

The Electronic Time Reporting system through Duke@Work is the method by which non-exempt employees record hours to be paid in their primary departments for much of Duke University and the School of Medicine. This on-line training video provides time card approvers with a basic understanding of the approval process and functionality. Please contact your department payroll representative if you have questions. Note: This training is not applicable to Duke University Health System or areas of the University/School of Medicine using the ReportXpress Time and Attendance System.
Target Audience: Individuals who are responsible for approving electronic time reports submitted by non-exempt (biweekly) employees whose departments use electronic time reporting through Duke@Work
Format: Online Training
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* : Requires valid, pre-specified IP address, affiliation or NetID.
~ : Located outside of the finance.duke.edu domain.