Electronic Time Reports: Severe Weather Period for Jan 6-10

Duke University and Duke University Health System have designated a severe weather timeframe that affects the biweekly pay periods ending January 8, 2017 and January 22, 2017 for the periods noted below:

Friday, January 06, 2017, 7:00 p.m. until 12:00 p.m. on Tuesday, January 10, 2017

Please note that the severe weather window overlaps two pay periods. Separate files should be emailed to payroll at duke.edu for each pay period according to the schedule below.

Pay Period 12/26/16 – 01/08/17
10:00am Wednesday, January 11, 2017

Pay Period 01/09/17 – 01/22/17
10:00am Wednesday, January 18, 2017

In accordance with the severe weather policy, all hourly paid staff in positions classified as essential service who worked on site during the designated period will receive severe weather premium for the entire shift. If your department records time using the Time and Attendance system, please use the instructions included in the Time and Attendance communication. 

Since only employees in positions categorized as essential service are eligible for the 10% premium, please provide to Corporate Payroll Services a list of all hourly paid employees classified in essential service positions who should receive the severe weather premium. The list should be in an Excel spreadsheet and must include the employee’s name and Duke Unique ID Number. The Corporate Payroll Staff will record the premium for these employees.

Please note that departmental managers who have employees working in positions covered by a collective bargaining agreement should refer to their agreement for the process related to severe weather.

Those employees who were scheduled to work during the severe weather period and did not report to work may record vacation, if they are eligible for time off. With regard to the grace period as noted in the policy, when a non-exempt staff member arrives within one hour of the start of the shift, pay will be provided from the shift start time. In order to properly reflect the pay, the staff member should include the additional time in the time worked for the specific day.

Questions regarding the severe weather policy should be directed to Staff and Labor Relations at 684-2808.  If you have additional questions related to time reports, please contact the Corporate Payroll Staff at 684-2642 or payroll at duke.edu. We appreciate your assistance with this process.