FY13/14 CAMC Salary Setting Process

The R/3 salary setting tool will open on Monday, April 29th and will be available to all CAMC departments until Friday, May 31st.  Subsequently, performance ratings and salary recommendations will be forwarded to the Executive Vice President for review and approval.  We will notify departments after approval is received so that pay increases can be communicated to employees. 

Step by step instructions for using the salary setting tool are available on the SAP website.

General Guidelines

Based on the performance evaluations of each employee, departments generally have flexibility to provide salary increases within an overall salary pool of 2.0% as follows:

Performance
Assessments
Increase
Recommendation
Needs Improvement1
0%
Successful
1.0% - 2.0%
Exceptional2
2.0% or greater

1No increase may be the appropriate action; however this category may also apply to those who are new to Duke or to a position within Duke or to those who have new or expanded duties
22.0% or greater on individual positions while adhering to the 2.0% overall salary pool

Any pay increase that exceeds 5% will be flagged for review by Dr. Trask.  Staff employed for at least 90 days but less than 6 months will be eligible for one half of the eligible full increase, based on the merit increase guidelines above.   Employees hired after April 1st are not eligible for an increase.

Please ensure pool dollars are allocated appropriately and that a corresponding performance rating is assigned to all exempt and non-exempt employees.  Please reference the Human Resources (HR) document (“Performance Evaluation and Merit Increase Guidelines” distributed with this document) for additional information regarding increase guidelines.

For units that have an employee for which the salary is determined by Dr. Trask, please set their new salary equal to the current salary and approve to the management center level along with the rest of your completed salary requests.  We will enter the new salary into the salary setting tool as soon as it is communicated from Dr. Trask.  We will send confirmation once this transaction has taken place.  Thereafter, you can view the new salary in the Salary Setting tool and print reports as necessary.

To help expedite the review/approval process, please notify keba.cook at duke.edu  after you have approved your salaries to the management center level (approval status 3).  Also, please use the text feature in the salary setting tool to explain any exceptional pay increases/decreases for any one person.  We will incorporate all such documentation with the salary requests when they are forwarded to Dr. Trask. 

Changes resulting from new hires, transfers, etc. may be necessary between May 31st and July 1st.  Therefore, please remember that the salary setting tool is real-time and pay/personnel changes are incorporated as they occur.  Please continue to review your salaries for accuracy even after they are routed for approval.  If upon review, you notice an update is necessary, please contact me and I will make the change in the salary setting tool.

Rates from the salary setting tool will be loaded to payroll on June 28th (with an effective date of 7/1).  Therefore, the rate in salary setting will override any iForm rate change transaction with an effective date of 7/1 that is initiated prior to June 28th.  Salary setting is the appropriate tool for processing 7/1 pay increases, therefore, please do not submit an iForm that is intended to over-ride Salary Setting before June 30th.  During the salary setting process window (April 29th – June 28th), iForms should be used to process salary changes that fall outside the normal 7/1 pay increase cycle.    If an iForm needs to be processed to change a rate effective 7/1, you must process the iForm as follows:

Biweekly employees: Between 6/29 and 7/10, 5pm
Monthly employees: Between 6/29 and 7/16, 5pm

July 1 rates for bargaining unit employees will be entered into salary setting based on the current contracts.  Departments will be able to view the new rates; however, any adjustments for longevity will require an iForm submission after June 29th.