24xxxx: Deferred Credits

Search G/L Accts:

I. GENERAL

Deferred credits represent revenue received by Duke University that has not yet been earned. When the revenue is earned, it will be moved from a deferred credit G/L account to a revenue G/L account.

II. G/L ACCOUNT DEFINITIONS

240500 Prepaid Residential Cable Service (Valid For: DUHS, Univ)
240501 Prepaid Residential Local Telephone Service (Valid For: Univ)
240502 Prepaid Residential Paging Service (Valid For: Univ)
240503 Prepaid Residential Cellular Service (Valid For: Univ)
240504 Prepaid Residential Video IP Service (Valid For: Univ)
240600 Sponsored Programs Deferred Revenue (Valid For: Sponsored Programs Only)
240800 ATM Rent Revenue (Payment) Clearing (Valid For: Univ, Treasury Operations)
Treasury and Cash Management use this account to reclass payments to the proper revenue account.
240900 Deferred Premium Income (Valid For: DUHS)
240901 Deferred Premium Income - DCC - PCL (Valid For: DUHS Corporate Finance)
This G/L should be used to separately identify deferred premium income related to the new DCC Privacy/Cyber Liability (PCL) cell.
240902 Deferred Premium Income - DCC - IL (Valid For: DUHS Corporate Finance)
This G/L should be used to separately identify deferred premium income related to the new DCC International Liability (IL) cell.
241000 Law School Deferred Program Fees (Valid For: Univ)
Represents deferred revenue for Law School programs.
241400 Diet and Fitness Center Deferred Revenue (Valid For: DUHS, Univ)
Represents current deposits and programs fees paid in advance of the program.
241415 Deferred Revenue: DIM (Valid For: DUHS)
To record deferred revenue activity for Duke Center for Integrative Medicine
241416 Deferred Revenue - DHFC (Valid For: Univ, DUHS)
This G/L account should be used to record deferred revenue activity for Duke Health and Fitness Center
241417 Deferred Revenue Duke Integrative Medicine (Valid For: DUHS)
To isolate entries flowing from the new front end software system. (Created Nov/2014)
241700 Fuqua Executive Education Deferred Revenue (Valid For: Univ)
Represents deferred revenue for the Fuqua Executive Education programs.
241800 Thomas Center Deferred Revenue (Valid For: Univ)
Represents deferred revenue related to the operations of the Thomas Executive Education Center.
242000 Duke Hospital Deferred Revenue: Food Services (Valid For: DUHS, Univ)
Represents deferred revenue from prepaid balances on debit cards used in the Duke Hospital cafeterias.
242200 Dining Services: Deposit Clearing Account (Valid For: Univ)
Dining Services' clearing account for cash deposits. This G/L account should reconcile to zero at the end of each fiscal month.
242201 Merchants on Points (Valid For: Univ)
To split 242200. Will allow for grouping of types of transactions and facilitate reconciliation.
242202 Food/Flex (Valid For: Univ)
242205 Faculty Charge Adjustments (Valid For: Univ)
242206 Merchants on Points Clearing (Valid For: Univ)
(Created 12/2014)
242207 DS - Food/Flex Clearing (Valid For: Univ)
242208 DS - FLUNCH Clearing (Valid For: Univ)
242209 DS - Board Plan Clearing (Valid For: Univ)
242210 Faculty Charge Clearing (Valid For: Univ)
Dining Services' clearing account for faculty charges. (created 11/2014)
242211 Dining Services - Deposit Clearing (Valid For: Univ)
242301 Deferred Revenue - Board Plan - Marine Lab (Valid For: Univ)
Represents deferred revenue obtained by Dining Services through the mandatory Board Plan at he Marine Lab in Beaufort, NC. Revenue will be recognized as meals are eaten.
242500 Duke University Athletic Association (Valid For: Univ)
Represents deferred revenue of the Athletic Association, i.e., ticket sales, program advertisement, etc. collected in current fiscal year for next fiscal year. Revenue is distributed to proper game code or advertising revenue after beginning of new fiscal year.
242700 Golf Course: Gift Certificates (Valid For: Univ)
Represents deferred revenue received from the sale of gift certificates at the golf course. Revenue is recognized when the gift certificates are redeemed.
242800 DS - Defer Rev - Food (Valid For: Univ)
242825 Defered Revenue - Faculty Charge (Valid For: Univ)
242830 Deferred Revenue - House Staff (Valid For: Univ)
created 1/15
242850 DS - Defer Rev Board Plan (Valid For: Univ)
242900 Defer Rev - Flex Spend (Valid For: Univ)
242901 Def Rev - Flex - Cash (Valid For: Univ)
242902 VTS - PG II (Valid For: Univ)
242903 VTS - DCO (Valid For: Univ)
242904 VTS - Divinity (Valid For: Univ)
242905 VTS - Fuqua East (Valid For: Univ)
242906 VTS - Law (Valid For: Univ)
242907 VTS - Lilly (Valid For: Univ)
242908 VTS - Perkins (Valid For: Univ)
242909 VTS - So Hosp Food Ct (Valid For: Univ)
242910 VTS - No Pavillion (Valid For: Univ)
242911 VTS - No Hosp Cafeteria (Valid For: Univ)
242912 VTS - Durham Regional (Valid For: Univ)
242913 Kiosk - DCO (Valid For: Univ)
242914 Kiosk - Fuqua (Valid For: Univ)
242916 Kiosk - Wilson (Valid For: Univ)
242917 Kiosk - Med Ctr Office (Valid For: Univ)
(Created 12/2014)
242918 Kiosk - Perkins (Valid For: Univ)
243000 Deferred Revenue - Stores Charge (Valid For: Univ)
To track the stored value account balances for Stores charge payroll deduction transactions.  This account will be reconciled to the balances in the DukeCard Blackboard Transact system.
243001 Internal Charge SV Balance (Valid For: Univ)
243100 Duke Press: Credit Card Clearing (Valid For: Univ)
This is a clearing account used to record all credit card purchases of Duke Press Publications.
243156 Duke University Press: Books All (Valid For: Univ)
243200 Duke Press: Books (Not Yet Published Orders) (Valid For: Univ)
Represents revenue from orders received for Duke University Press books that have not yet been published.
243201 Duke Press - Subvention (Valid For: Univ)
This G/L is used to record deferred revenue for subvention monies received.
243202 Duke Press: Deposits Clearing Account (Valid For: Univ)
243300 Duke Press: Shipping Revenues (Valid For: Univ)
Represents unearned revenue received for payment of shipping charges on Duke Press journals not yet shipped.
243301 Duke Press: Sub Right (Valid For: Univ)
243302 Duke Press: Rights & Permission (Valid For: Univ)
To deposit and distribute royalties earned by authors/editors for rights and permissions
243400 Duke Press: Subscription Revenue (Valid For: Univ)
Represents unearned revenues resulting from subscriptions to Duke Press journals.
243456 Duke University Press: Journals All (Valid For: Univ)
243462 Duke University Press: Journals All (Valid For: Univ)
243500 Duke University Press (Valid For: Univ)
Represents subsidies to be applied to production costs for books published by Duke Press.
243556 Duke Press: Special Projects (Valid For: Univ)
243557 Art History Publication Initiative Support Fund (Valid For: Univ)
To track expenses and revenue related to the Art History Publication Initiative.
243561 Transgender Studies Quarterly Support Fund (Valid For: Univ)
created March 2014
243562 Duke Press: Project Euclid - Print on Demand (Valid For: Univ)
Changed in FY2013 to track Print On Demand for Project Euclid. This account was titled Duke Press: All Journals.
243563 Environmental Humanities - Support Fund (Valid For: Univ)
243565 Duke Press: DMJ 100 Reserve for Upgrade (Valid For: Univ)
243566 Duke Press: Deposits Not Yet Distributed (Valid For: Univ)
243569 Journal Societies (Valid For: Univ)
243601 Gift Records Office Clearing Account (Valid For: Univ, DUHS)
This is a clearing account for all non-security gifts received by the Gift Records Office. It is cleared at month end when the specific cost object is credited.
244000 Housing Management (Valid For: Univ)
Represents revenue received for summer housing programs (other than regular summer sessions) which cross between two fiscal years.
244100 Parking Deferred Revenue (Valid For: Univ)
To establish a means for Duke University Parking to sell parking permits in one fiscal year, but defer the revenue until the following fiscal year.
244200 Stores IR Clearing Account (Valid For: Univ)
Represents the revenue clearing account for Interdepartment Requests (IR) used at Duke Stores. This G/L account should only be used by the Auxiliaries Finance Office. This account should reconcile to zero at the end of each fiscal month.
244300 Duke Stores: Deferred Revenue (Valid For: Univ)
Represents unearned revenue earned on office machine repair contracts and gift certificates sold but not redeemed.
244301 Stores Gift Card Clearing (Valid For: Univ)
244302 Duke Stores Sequoia Gift Card Clearing (Valid For: Univ)
(created 12/2014)
244400 Stores Deposit Clearing (Valid For: Univ)
Represents the revenue clearing account for Duke Stores. Entries to this G/L account should only be prepared or expressly authorized by the Duke Stores Business Office.
244402 Parking Deposit Clearing (Valid For: Univ)
Clearing account to be used for deposits related to Parking only.
244404 Stores Deposit Clearing (Valid For: Univ)
244405 Stores Points Clearing (Valid For: Univ)
244406 Stores Points Clearing - R&R (Valid For: Univ)
244407 DukeCard Office Clearing (Valid For: Univ)
244408 Parking Services - Deposit Clearing (Valid For: Univ)
244500 Retail Stores: Inventory Accruals (Valid For: Univ)
Represents the accrual of purchases received by the retail stores for which an invoice has not yet been received and recorded by Procurement Services.
244523 Textbook Invoice Clearing Account (Valid For: Univ)
Used to track Stores invoices for textbooks. These invoices are processed differently than other Stores invoices. (added 8/2014)
244524 Inventory Merchandise Returns (Valid For: Univ)
This G/L account is used to track inventory returns for merchandise sold by Duke Stores for an easier reconciliation to the Sequoia system.
244600 Student Loans: Wachovia Services Plus Loans Clearing Account (Valid For: Univ)
This is a clearing account used to record student Plus Loan payments received through Wachovia Services, Inc.
244700 Student Loans: Wachovia Services Clearing Account (Valid For: Univ)
This is a clearing account used to record student Stafford Loan payments received through Wachovia Services, Inc.
244800 Student Loans Office Clearing Account (Valid For: Univ)
This is a clearing account used for student loan payments made directly to Duke University.
244900 Student Loans: Advance Payments (Valid For: Univ)
Represents student loan payments that have been made in advance of their due date. As payments become due, they are transferred to the student's account.
245100 Foreign Abroad Summer Programs Deferred Revenue (Valid For: Univ)
Represents revenue for summer abroad programs which is received in the fiscal year prior to which it is applicable.
245200 Foreign Abroad Academic Year Programs Deferred Revenue (Valid For: Univ)
Represents revenue for academic year abroad programs which is received in the fiscal year prior to which it is applicable.
245400 Loan Repayment Assistant Program - Fuqua - Clearing (Valid For: Univ)
Clearing account for the Fuqua Loan Repayment Assistance program.
245600 Student Loans: School of Environment Loans Direct Pay Clearing Account (Valid For: Univ)
246100 Student Loan Office Firstar Bank Clearing Account (Valid For: Univ)
This is a clearing account used to record student loan payments received through Firstar Bank.
246101 Student Loan - Collection Cost (Valid For: Univ)
This clearing account should be used to record agency collection costs.
246102 MVA FEES (CLEARING) (Valid For: Univ)
This is a clearing account used to record Moore & Van Allen collection fees.
246103 Bursar Account Clearing (Valid For: Univ)
This account represents past due Bursar accounts that have been submitted to the Loan Office for collection. The loan office will clear this account daily and move the accounts to be collected to 146604 - Bursar / SLO Accounts.
246104 Credit Balance Refunds (ECSI) (Valid For: Univ)
This G/L is a clearing account for the refund transactions posited to ECSI.  The adjustment is made in ECSI and a check is issued to the borrower through AP.
246105 Clearing Account - CFCU Payments (Valid For: Univ)
To as a clearing account to post monthly payments received from Coastal Credit Union. Payment will be reallocated by JV to 149300, 147900, servicing revenue, and misc exp.
246200 Student Loans: Undergraduate 99/00 Direct Pay Clearing Account (Valid For: Univ)
This is a clearing account for EFT loans designed for undergraduate students in the 99/00 academic year.
246201 Direct Loans Clearing Account (Valid For: Univ)
To be used for wire transfers related to the DAL program
246202 NCSEAA Loans Clearing Account (Valid For: Univ)
246300 Deferred Affiliation Revenue: Beaufort (Valid For: DUHS)
246400 Deferred Affiliation Revenue: Naples (Valid For: DUHS)
246600 Tuition Remission Clearing Account (Valid For: Univ)
This G/L account is used as a clearing account for graduate student tuition remissions billed to projects.(opened 3/2015)
249000 Sundry Deferred Credits (Valid For: DUHS, Univ)
Represents miscellaneous receipts applicable to the next fiscal month or year.
249001 Accounts Payable Business Area/Function Area Readjustment Account (Valid For: DUHS, Univ)
249002 Tax Business Area/Function Area Readjustment Account (Valid For: DUHS, Univ)
249004 Business Area/Function Area Clearing Account (Valid For: DUHS, Univ)
249005 Deferred Departmental Vendor Refunds (Valid For: Univ)
249009 Sundry Deferred Credits (Valid For: DUHS)
249010 OIT NC Utility Tax Clearing Account (Valid For: Univ)
249011 Center for Living Prepaid Membership (Valid For: Univ)
249500 TIP ED Programs Deferred Revenue (Valid For: Univ)
Represents funds received from TIP students for ACT test registration fees. Fees are later transferred to the testing organization.
249701 Identification & Support Services (ISS) Deferred Revenue (Valid For: Univ)
Represents deferring ISS revenue received in one fiscal year when the corresponding workshops occur in the next fiscal year.
249705 Deferred Revenue Pre-College (Valid For: Univ)
To identify deferred expenses and revenue for appropriate cost object assignment at year-end closing.
249706 Deferred Revenue Administration (Valid For: Univ)
To identify deferred expenses and revenue for appropriate cost object assignment at year-end closing.
249722 Deferred Revenue Duke East (Valid For: Univ)
To identify deferred expenses and revenue for appropriate cost object assignment at year-end closing.
249723 Deferred Revenue Duke West (Valid For: Univ)
To identify deferred expenses and revenue for appropriate cost object assignment at year-end closing.
249724 Deferred Revenue Marine Lab (Valid For: Univ)
To identify deferred expenses and revenue for appropriate cost object assignment at year-end closing.
249725 Deferred Revenue Davidson (Valid For: Univ)
To identify deferred expenses and revenue for appropriate cost object assignment at year-end closing.
249726 Deferred Revenue ASU (Valid For: Univ)
To identify deferred expenses and revenue for appropriate cost object assignment at year-end closing.
249727 Deferred Revenue Kansas (Valid For: Univ)
To identify deferred expenses and revenue for appropriate cost object assignment at year-end closing.
249728 Deferred Revenue Chapman (Valid For: Univ)
To identify deferred expenses and revenue for appropriate cost object assignment at year-end closing.
249729 Deferred Revenue Leadership (Valid For: Univ)
To identify deferred expenses and revenue for appropriate cost object assignment at year-end closing.
249730 Deferred Revenue Ghost Ranch (Valid For: Univ)
To identify deferred expenses and revenue for appropriate cost object assignment at year-end closing.
249731 Deferred Revenue Costa Rica (Valid For: Univ)
To identify deferred expenses and revenue for appropriate cost object assignment at year-end closing.
249732 Deferred Revenue Rockies (Valid For: Univ)
To identify deferred expenses and revenue for appropriate cost object assignment at year-end closing.
249733 Deferred Revenue Mountain Lake (Valid For: Univ)
To identify deferred expenses and revenue for appropriate cost object assignment at year-end closing.
249734 Deferred Revenue France (Valid For: Univ)
To identify deferred expenses and revenue for appropriate cost object assignment at year-end closing.
249735 Deferred Revenue England (Valid For: Univ)
To identify deferred expenses and revenue for appropriate cost object assignment at year-end closing.
249736 Deferred Revenue Italy (Valid For: Univ)
To identify deferred expenses and revenue for appropriate cost object assignment at year-end closing.
249737 Deferred Revenue Greece (Valid For: Univ)
To identify deferred expenses and revenue for appropriate cost object assignment at year-end closing.
249742 Deferred Revenue Wake Forest (Valid For: Univ)
To identify deferred expenses and revenue for appropriate cost object assignment at year-end closing.
249743 Deferred Revenue P.A.R.I (Valid For: Univ)
To identify deferred expenses and revenue for appropriate cost object assignment at year-end closing.
249800 Hospital: Patient Accounting Bank Card (Valid For: DUHS, Univ)
249900 Other Capitation: Deferred (Valid For: DUHS)
249901 Deferred: Sanus Capitation (Valid For: DUHS)
249902 Deferred: Healthsource Capitation (Valid For: DUHS)
249903 Deferred: Wellpath Comm Capitation (Valid For: DUHS, Univ)
249904 Deferred: Wellpath 65 Capitation (Valid For: DUHS)
249905 Deferred Revenue: DSH (Valid For: DUHS)
249906 Deferred: Duke Select Capitation (Valid For: DUHS)