61xxxx: Fringe Benefits

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I. GENERAL

The actual costs of fringe benefits are accumulated in the Current Unrestricted Fund as deferred charges (see 190xxx-197xxx, Deferred Charges). These costs are allocated with each payroll, using this series of G/L accounts, based on predetermined percentages applied to actual payroll expense.

The percentages used to allocate the cost of fringe benefits are established annually by the Vice President, Financial Services of the University, but may be revised during the year if necessary. The current rates are available on the web. Applicants for grants that require cost estimates for future fiscal years should contact the Office of Sponsored Programs to obtain estimated percentages to be used for future years.

 

II. G/L ACCOUNT DEFINITIONS

610000 Fringe Benefits (Valid For: Payroll Office Only)
Represents fringe benefits applicable to the salaries, wages, and special payments charged to G/L accounts 60****. Departments can not use this G/L account in transactions. It can only be charged as result of payroll charged to a cost object, and can only be removed by removing payroll expense from a cost object.
610001 Fringe Benefits: CO (Valid For: Closed)
610100 Fringe Benefit Supplement (Valid For: Payroll Office Only)
Represents a supplement fringe benefit charged only to non-federal codes.
610500 Student Fringe Benefits (Valid For: Payroll Office Only)
Represents fringe benefits applicable to taxable student wages charged on 60**** G/L accounts. Departments can not use this G/L account in transactions. It can only be charged as a result of payroll charged to a cost object, and can only be removed by removing payroll expense from a cost object.
610600 Worker's Compensation Insurance: Duke Regional Hospital (Valid For: DUHS)
610601 Duke Regional Hospital: Unemployment Compensation (Valid For: DUHS)
610602 Duke Regional Hospital: Tuition Reimbursement (Valid For: DUHS)
610603 Duke Regional Hospital: Paid Time Off (Valid For: DUHS)
610604 Duke Regional Hospital: Flexible Spending (Valid For: DUHS)
610605 Duke Regional Hospital: Financial Planning (Valid For: DUHS)
610606 Duke Regional Hospital: Thrift Plan Matching (Valid For: DUHS)
610607 Duke Regional Hospital: Retiree Health Coverage (Valid For: DUHS)
610608 Duke Regional Hospital: Pension and Retirement (Valid For: DUHS)
610609 Duke Regional Hospital: Retiree Medical Benefits (Valid For: DUHS)
610610 Duke Regional Hospital: Long Term Disability (Valid For: DUHS)
610611 Duke Regional Hospital: Optional Benefits (Valid For: DUHS)
610700 Fringe Benefits: PhD Student (Valid For: Payroll Office Only)
To record health insurance expense for graduate students registered in the PhD program.
612000 Fringe Benefits: Commissioned Police Officers Plan (Valid For: Univ)
612100 Worker's Compensation Expense (Valid For: Central Use Only)
617000 Fringe Pool Over(Under) Recovery Expense (Valid For: DUHS, Univ)
617400 Pension Expense (Valid For: External Reporting Only)
To record corporate pension expense over and above amounts expensed in the fringe pool. To be used by University and DUHS External Financial Reporting Only.
617500 Post-Retirement/Employment Benefits (Valid For: External Reporting Only)
Represents an actuarially determined expense associated with Post-Retirement/ Employment benefits.
617600 Fringe Accrual (Valid For: External Reporting Only)
To eliminate direct postings to 61**** G/L accounts to record accrued fringe.
617601 House Staff Fringe (Valid For: DUHS)
Represents the fringe benefits paid related to house staff payroll.
6196**
619601 Capitalized Fringe Benefits (Valid For: DUHS, Univ)
619602 Contract Labor Fringe Reimbursement (Valid For: DUHS)
619900 Allocated Vacancy Allowance: Fringe Benefits (Valid For: Budget Use Only)
Represents fringe benefits related to estimated salary attrition (G/L accounts 609800 and 609900).