190xxx-197xxx: Deferred Charges
I. GENERAL
Deferred charges represent expenditures paid in one period, which will benefit future periods. These charges will be expensed when "consumed".
II. G/L ACCOUNT DEFINITIONS
190100 Auxiliaries' Prepaid Expenses (Valid For: Closed)
Represents prepaid expenses of the Auxiliaries, including contract fees to DUAA and maintenance agreements.
190300 Biweekly Payroll Suspense Account (Valid For: DUHS, Univ)
Represents undistributed payroll charges for biweekly employees whose master record has been deleted from the system due to termination. Any charges on this account must be identified and transferred to the appropriate cost object.
190400 Duke Press: Advance Royalties Domestic (Valid For: Univ)
Represents payment of royalties to authors by Duke Press in advance of royalties being earned.
190700 Supplier Cash Discounts Clearing (SAP) (Valid For: SAP Back Feed Use Only)
Represents a clearing account to record discounts which have been credited to the originating department's cost object.
191000 Duke University Athletic Association (Valid For: Univ)
Represents deferred expenses of the athletic department. Expenses are charged to this G/L account, then distributed to the appropriate expense cost object in the new fiscal year.
191100 Goods Receipt/Invoice Receipt Clearing: Freight (Valid For: Procurement Services Only)
Represents deferred expenses of the athletic department. Expenses are charged to this G/L account, then distributed to each game expense cost object in the new fiscal year.
191200 Thomas Center Deferred Expense (Valid For: Univ)
Represents deferred expenses related to the operations of the Thomas Executive Education Center.
190400 Duke Press: Advance Royalties Domestic (Valid For: Univ)
Represents payment of royalties to authors by Duke Press in advance of royalties being earned.
190500 Coal Inventory: West Campus (Valid For: Univ)
Represents inventory account to record purchases of coal for use in the heating plant. Includes freight-in and demurrage charges.
190700 Supplier Cash Discounts Clearing (SAP) (Valid For: SAP Back Feed Use Only)
Represents a clearing account to record discounts which have been credited to the originating department's cost object.
190800 Duke Hospital Food and Nutrition Inventory (Valid For: DUHS)
Represents the food and supplies inventory for Duke Hospital's Food and Nutrition Services department.
191000 Duke University Athletic Association (Valid For: Univ)
Represents deferred expenses of the athletic department. Expenses are charged to this G/L account, then distributed to the appropriate expense cost object in the new fiscal year.
191100 Goods Receipt/Invoice Receipt Clearing: Freight (Valid For: Procurement Services Only)
Represents deferred expenses of the athletic department. Expenses are charged to this G/L account, then distributed to each game expense cost object in the new fiscal year.
191200 Thomas Center Deferred Expense (Valid For: Univ)
Represents deferred expenses related to the operations of the Thomas Executive Education Center.
191300 Duke University Press (Valid For: Univ)
Represents production cost for books published by Duke Press.
191400 Bulk Mail Room (Valid For: Closed)
Represents the postage clearing account for bulk mail. All checks for bulk mail postage, which are made to the Postmaster - Durham, North Carolina should be deposited here.
191500 Electricity Charges (Valid For: Univ)
Represents a clearing account for electricity charges from Duke Power for the substations serving the Duke Campus. Costs are distributed across the University monthly.
191600 Engineering School Library Service (Valid For: Closed)
Represents reimbursements from research grants, departmental funds, or personal finances in payment for computer-assisted bibliographic retrieval services provided to faculty, staff and students within the University.
191635 DUP Pooks Editorial Expenses (Valid For: Univ)
To debit Books Editorial expenses related to specific book titles that will receive a credit from an allocated existing fund source as designated by the fund.
191700 Fuqua Executive Education Deferred Expense (Valid For: Univ)
Represents prepaid expenses for the Fuqua Executive Education programs.
192100 Gross Receipts Tax (Valid For: DUHS, Univ)
Represents expenditures for gross receipt tax, which are being deferred until the fiscal period for which they are applicable.
192200 Graduate Student Financial Aid (Valid For: Univ)
Represents a clearing account for financial aid from the professional schools, financial aid offices, and various departments for students in professional schools.
192300 Imprest Checks Clearing Account (Valid For: DUHS, Univ)
Represents a clearing account for imprest cash checks having more than six account cost objects. Because the imprest cash system can only distribute to up to six cost objects, any check over that must be distributed by journal voucher.
194700 IBM Gift Credits (Valid For: Univ)
Represents retail equipment credits from IBM received as part of IBM's matching gifts program. The asset remains until the University uses the credits to purchase IBM equipment.
194800 Prepaid Insurance: Duke University (Valid For: DUHS, Univ)
Represents premium charges for property and casualty insurance for Duke University, Duke Medical Center and the Marine Lab which apply to future periods.
195000 Purchasing Department: EBSCO (Valid For: Closed)
Represents a clearing account for expenditures made for the purchase of subscriptions through EBSCO plus an approximate 10% administrative handling fee charged by EBSCO and paid by the Material Support department.
195300 Stores Inventory Clearing (Valid For: Univ)
Represents a clearing G/L account for Stores inventory. Entries to this G/L account should only be prepared or expressly authorized by the Duke Stores business office.
195700 Scholarships (Valid For: DUHS, Univ)
Represents a clearing G/L account for Pell grants, DUAA Scholarships, and miscellaneous scholarships. Money is extended to students from this G/L account and reimbursed to this account when the grant money is received. At fiscal year end, this G/L account should be zero.
196000 Student Loans: Other (Valid For: DUHS)
Represents a clearing account for student loan checks mailed to students.
196100 Foreign Abroad: Summer Term II Deferred Expenses (Valid For: Univ)
Represents expenses paid before June 30 for the foreign abroad program's second summer term which is part of the next fiscal year.
196200 Foreign Abroad: Academic Year Deferred Expenses (Valid For: Univ)
Represents deferred expenses for Foreign Abroad's academic year programs.
197000 Telephone Charges (Valid For: Closed)
Represents a clearing account for toll calls billed by GTE and AT & T which will be distributed across the University.
197300 Talent Identification Program (Valid For: Univ)
Represents deferred expenses resulting from revenue matching in the TIP program.
197305 Accrued Expense Pre-College (Valid For: Closed)
To identify accrued expenses and revenue for appropriate cost object.
197306 Accrued Expense Administration (Valid For: Closed)
To identify accrued expenses and revenue for appropriate cost object assignment at year-end closing.
197322 Accrued Expense Duke East (Valid For: Closed)
To identify accrued expenses and revenue for appropriate cost object assignment at year-end closing.
197323 Accrued Expense Duke West (Valid For: Closed)
To identify accrued expenses and revenue for appropriate cost object assignment at year-end closing.
197324 Accrued Expense Marine Lab (Valid For: Closed)
To identify accrued expenses and revenue for appropriate cost object assignment at year-end closing.
197325 Accrued Expense Davidson (Valid For: Closed)
To identify accrued expenses and revenue for appropriate cost object assignment at year-end closing.
197326 Accrued Expense ASU (Valid For: Closed)
To identify accrued expenses and revenue for appropriate cost object assignment at year-end closing.
197327 Accrued Expense Kansas (Valid For: Closed)
To identify accrued expenses and revenue for appropriate cost object assignment at year-end closing.
197328 Accrued Expense Chapman (Valid For: Closed)
To identify accrued expenses and revenue for appropriate cost object assignment at year-end closing.
197329 Accrued Expense Leadership (Valid For: Closed)
To identify accrued expenses and revenue for appropriate cost object assignment at year-end closing.
197330 Accrued Expense Ghost Ranch (Valid For: Closed)
To identify accrued expenses and revenue for appropriate cost object assignment at year-end closing.
197331 Accrued Expense Costa Rica (Valid For: Closed)
To identify accrued expenses and revenue for appropriate cost object assignment at year-end closing.
197332 Accrued Expense Rockies (Valid For: Closed)
To identify accrued expenses and revenue for appropriate cost object assignment at year-end closing.
197333 Accrued Expense Mountain Lake (Valid For: Closed)
To identify accrued expenses and revenue for appropriate cost object assignment at year-end closing.
197334 Accrued Expense France (Valid For: Closed)
To identify accrued expenses and revenue for appropriate cost object assignment at year-end closing.
197335 Accrued Expense England (Valid For: Closed)
To identify accrued expenses and revenue for appropriate cost object assignment at year-end closing.
197336 Accrued Expense Italy (Valid For: Closed)
To identify accrued expenses and revenue for appropriate cost object assignment at year-end closing.
197337 Accrued Expense Greece (Valid For: Closed)
To identify accrued expenses and revenue for appropriate cost object assignment at year-end closing.
197342 Accrued Expense Wake Forest (Valid For: Closed)
To identify accrued expenses and revenue for appropriate cost object assignment at year-end closing.
197343 Accrued Expense P.A.R.I (Valid For: Closed)
To identify accrued expenses and revenue for appropriate cost object assignment at year-end closing.
197600 Capitalized Bond Issue Costs (Valid For: DUHS, Univ)
Represents the change in accounting methodology. Duke will capitalize and amortize the issue costs associated with Duke University Health System bond issues.
197602 Bond Issue Costs (Valid For: External Reporting Only)
Adjust all amortization related to Bond Issue Costs and Discounts to a 5-4-4 basis similar to those that were set up for Bond Interest. This is to keep these accounts separate from the accounts that the University uses to post the related amortization expense on a calendar month basis.
197700 Water Charges (Valid For: Univ)
Represents a clearing account for water charges from City of Durham for four main meters on West Campus and eleven meters on East Campus. Costs are distributed across the University monthly.
197800 Prepaid Interest: Bond Issues (Valid For: DUHS, Univ)
Represents prepaid interest expense on Duke University's Bond issues.
197900 Other Deferred Charges (Valid For: DUHS, Univ)
Represents sundry expenditures which are being deferred until the fiscal period for which they are applicable, to be prorated over a period of months or until an appropriate G/L account can be charged.
197904 Other Deferred Charges - DCC - PCL (Valid For: DUHS Corporate Finance)
This GL should be used to separately identify deferred charges related to the new DCC Privacy/Cyber Liability (PCL) cell.
197905 Other Deferred Charges - DCC - IL (Valid For: DUHS Corporate Finance)
This GL should be used to separately identify deferred charges related to the new DCC International Liability (IL) cell.