GAP 200.430, Departmental Payment of Duke Student Bursar Account Charges for a DU/DUHS Employee

  1. General
  2. Completing the Request to Pay Bursar's Office Student Account Charges for a DU/DUHS Employee form
  3. Submitting the completed form for processing
  4. Assistance

I. GENERAL

Departments that wish to pay the Duke University Bursar’s Office student account charges for an individual designated as an employee of the University should complete a Request to Pay Bursar’s Office Student Account Charges for a DU/DUHS Employee form.

II. COMPLETING THE REQUEST TO PAY BURSAR'S OFFICE STUDENT ACCOUNT CHARGES FOR A DU/DUHS EMPLOYEE FORM

Complete all fields listed on the form to avoid delays in processing.  The form must be signed/authorized by the appropriate business manager or budgetary official.  To determine the amount of tuition & fees, please have the student provide you with an account history or bill (available to the student on DukeHub).  As noted on the form, payment of student account charges for a person designated as an employee by the University is subject to tax withholding.  If the department will be paying these taxes, please list the appropriate fund, cost center, or WBSE to which grossed-up taxes should be charged (please note taxes may not be charged to a grant code.)

III. SUBMITTING THE COMPLETED FORM FOR PROCESSING

Please e-mail a scanned copy of the form to bursar at duke.edu or fax to (919) 684-3091.  To avoid late payment penalty charges, the completed form is due by August 1 for fall, January 1 for spring, or May 12 for summer.  The departmental payment will be processed within 30 days after the drop/add period has ended.  The student can verify the processing of the payment by checking his/her student account history on DukeHub.

IV. ASSISTANCE

Please contact the Bursar’s Office at (919) 684-3531 or bursar at duke.edu for assistance in completing the form.